Category Archives: Conservation

Conservation, Housing, Uncategorized, What's In The Lab

When Items Keep Getting Bigger

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Some treatments require a lot of coordination with our colleagues over in special collections to ensure that that they have a good permanent home in the stacks.  We construct custom housing to meet the specific needs of the item for storage, but we also need to be sure that the enclosure we design will actually fit on a shelf and can moved from the stacks to the reading room. Sometimes the description and shelving location in the catalog also need to be updated if the item changes size during treatment.

This 17th century English indenture and deed is a recent example that left the lab much larger than it arrived. It came to us folded up in a relatively small package, measuring around 7″ square. It unfolded into a pretty large (20″ x 30″) manuscript legal document, written in ink on parchment with the remains of five parchment strips and wax seals along the bottom. The earliest text dates from 1620, with five individuals (Symon Courte, Edward Pyne, Thomas Alcastle, Humfree Quicke, and yeoman John Hare) granting property rights in West Monkton to two people (Baldwine Wallet and yeoman Richard God). Additional text on the back dated 57 years later grants further inheritance of property rights to Robert Alcastle (Thomas Alcastle’s grandson and executor of his father’s estate).

Before treatment, photographed in raking light to emphasize the folds.

The bottom edge of the parchment is folded over so that the five parchment strips can lace through two layers and be held securely in place. The parchment strips were twisted together and rough balls of red wax were affixed to stop the strips from being removed. Some of the signatories wrote their names across both the document’s folded lower edge and the visible square of the parchment strip as an authentication or security measure.

The document was folded both vertically and horizontally several times to make storage easier, but it made opening and reading the document quite a challenge. The parchment has a strong memory and will fold back onto itself without being weighted down. Yellowed adhesive residue from pressure sensitive tape was visible along the top edge – maybe used as a previous mounting solution. The wax seals had also became quite banged up over the years, so only one of the wax balls remained intact. The broken remains of another had been wrapped in a thin textile and tied onto the parchment strip with string. Little bits of red wax would sometimes fall out of the pouch when handled.

After treatment, photographed in raking light.

After dry cleaning the front and back of the parchment and removing as much of the tape residue as I could, I performed some minor flattening of the parchment sheet. My goal was to flatten it enough that the document would lay open on its own, while still retaining the evidence of how it was folded up for storage.  I didn’t want any more fragments of the broken wax seal to be lost, so I took the remains out of the textile pouch and wrapped them in a little pleated package of soft Japanese paper, adhered closed with wheat starch paste. This seamed like a better solution than sealing them in some kind of stable plastic, like polyethylene, since the paper doesn’t crinkle so loudly. I tucked the package back inside the textile wrapping and secured it closed with some small stitches thin linen thread, toned to match.

My goal for the enclosure design was to protect all the different parts of the document, and also to help hold it flat should there be any changes in relative humidity. Boxes for parchment covered books often use of a restraining flap, so I thought something similar could be employed here with a rigid portfolio.

I knew this enclosure would be stored flat on the shelf, but I still didn’t want the document to move around too much inside – to protect the surface from abrasion, but also so as not to risk further damage to the parchment strips and wax. I cut a sheet of paper just a bit bigger than the dimensions of the document, then affixed wide paper corners to hold it in place. This was mounted to a sheet of matboard, which also had a sheet of E-flute corrugated board laminated to the back. This makes the matboard stiffer without adding much weight. Soft twill tape was laced through the board around where the two remaining wax seals were hanging, so they could be tied down and would not bounce around inside the box when it is served to a patron in the reading room.

The portfolio top flap is also made of laminated sheets of matboard and blue corrugated, with a Tyvek tape hinge along the top edge that attaches it to the bottom board. All of the corners were rounded and the bottom edge of the top flap’s matboard was sanded to take off the hard edge.

The custom sized portfolio ended up being larger than any of our standard metal edge boxes, so I created a custom fit telescoping lid box out of corrugated to hold it. Unfortunately we also don’t stock corrugated sheets large enough – so I had to join two sheets together with tyvek tape to make either the base or the lid. A third piece of corrugated was glued to the outside of both the lid and the base to stop the tape join from flexing when the box was lifted or tilted. The enclosure got a photo label at the bottom corner to help with identifying it on the shelf.

Removing the document from this enclosure to examine both front and back is fairly easy. After untying the twill tape, the parchment can be gently lifted out from under two of the paper corners, and then you can fully slide the document out. It actually requires two people to flip it over, since it is so large. While making this enclosure, I made sure to check that it wasn’t too large for the bigger shelves in the stacks and that it could fit through a standard-width door while resting on a cart.

Conservation

Sewing Spiral-Bound Items into Pamphlet Binders

We recently attended a webinar on the binding, preservation, and care of music scores held jointly by the ALA/Core Preservation Administrators Interest Group and the Music Library Association Preservation Committee. Yes, we talked for over an hour about binding scores, and it was amazing!

If you are interested in viewing the recording, you can access it through the University of Maryland digital repository. During the presentation, we mentioned that we routinely sew spiral-bound items into Archival Products Spine Wrap (TM) pamphlet binders.

People asked if we had instructions, which of course has been on my to-do list for a while. So I created this short video demonstrating how we sew these. There is no narration, only ambient noise. Some day I will write up the instructions, but until then, hopefully you can use this video and the quick explanation below to see our method. Once you do three or four, you get the hang of it and it goes really quickly. At the 05:40 mark you can see the “shake test.” These are firmly attached as long as your sewing is tight, and you have the full function of the spiral.

The quick explanation:

With an awl, punch sewing stations. Each station consists of two holes, one on either side of a wire. 3-5 stations is adequate unless your pamphlet is very large.

Image shows two punched holes on either side of spiral wire

Starting at the top, go in through the back and through a wire loop. Go out and back in again, wrapping the wire twice.

This image shows each spiral wire being wrapped twice.

Pull tight, and tie a square knot. Go to the next sewing station and do the same, wrapping the wire twice. Loop the needle under the thread at the spine to create leverage when tightening, and continue along until the end.

Image shows sewing needle looping under some thread.

At the end, once you have looped the wire twice and tightened the thread, loop the needle under the thread above and tie a square knot.

Image shows a square knot.

Finish the pamphlet by removing the paper and wrapping the spine around neatly. Remove the protective blue film.  Voila!

Circulating collections care, Quick Pic

Quick Pic: It’s Raining Pams!

It’s raining pams in the lab today. Hallelujah!

pamphlets being prepared for the shelf

Check out this awesome cover art. These are all fairly brittle, so we are putting them in envelope-binders.

pamphlets on a book cart

I think there are about a hundred plus some larger publications that will need four-flap boxes.

book truck shelf with half finished pamphlets and half unfinished.

I love the before and after of putting brittle things in pamphlet binders. It’s very satisfying. It’s time for a pamphlet dance party.

Circulating collections care, Circulating collections care, Conservation, Events, Exhibits, HBCU internship, Preservation, Training, Uncategorized

Welcome to Our New Intern Angela Nettles

We are delighted to welcome our sixth HBCU Library Alliance intern, Angela Nettles, to Duke Libraries. Angela is a rising senior at Bennett College where she is studying Africana Women’s Studies. She is also one of eight students studying preservation this summer through the University of Delware/HBCU-LA internship program. As a part of the program, she will spend four weeks with us learning everything from binding pamphlets to conducting condition surveys.

After two years of presenting this program online, it’s refreshing to have our intern onsite again. So far, this first week has been a busy one. In addition to her bi-weekly cohort meetings, Angela has dived right into work here at Perkins Library.

To start, she spent the first half of the week assisting the Exhibition Department to set up the “Mandy Carter, the Scientist of Activism” exhibit.

From left to right: Meg Brown (Head of Exhibition Services), Angela Nettles, and Yoon Kim (Senior Library Exhibition Technician) after working on the Mandy Carter exhibit
Placing case labels and adjusting exhibit lights.

As you can imagine, there was a lot to be done. Regardless, Angela was up to the many tasks at hand. From sanding the walls to setting up exhibit cases, she eagerly took part in every step of the process.

Left: Sanding the walls to prep them for the new Phototex graphics that were going up. Right: Meg Brown showing Angela how they measure light in exhibitions for preservation purposes.

Additionally, the second half of the week was spent introducing Angela to my work in the conservation lab. She learned about how we make treatment decisions for general collections, and has already started doing treatments herself.

Angela finishing her first pocket (left) and binding music scores into pamphlet binders (right).

So far she is a quick study and has already picked up how to do tip-ins, pockets, and pamphlet bindings.

Angela hit the ground running during the first week of her internship, and we have appreciated her enthusiasm to learn and try new things. We can’t wait to see what else she will accomplish during the rest of her time with us! You can read about the full cohort of interns on the HBCU-Library Alliance blog post.  You can find posts from our past interns here. 

Circulating collections care, Circulating collections care, Conservation, Preservation, What's In The Lab

Artistry in A Book of Colombian Poetry

Spanish is not my native language. Luckily, I can read it well enough to appreciate this compelling and solemn work by the Columbian poet Francia Elena Goenaga. The cover image does not reveal much about the nature of the book. However, the title reads “Babiuscas Para Niños Muertos Que No Pueden Dormir”, which translates to “Lullabies For Dead Children That Can’t Sleep”.

The title sets a tone that is quite somber. This is further highlighted by the subheading on the title page, which reads “Para los niños Colombianos que han sufrido violencia y sus madres”. This translates to “For the Colombian children who have suffered from violence and their mothers”.  As dedications go, this is a specific and sentimental one. It inspires one to be pensive as they delve deeper into the book and read the poetry within.

Accompanying said poetry are a set of 14 illustrations that create an intriguing  juxtaposition with the text.

 

 Colorful studies of various dead birds appear throughout the book in striking detail. There is something to be said about comparing the visual of something dead to something sleeping. And since this is a book of “lullabies” in the form of poems, I find the choice to combine them with these illustrations remarkably provoking.

When a book this delicate and artistic come across my bench, I want to treat it delicately as well. As you may have noticed, this book was not originally bound.

It is too risky to send a book like this to the stacks since pages could be lost. The best solution for a book like this is to sew it into a pamphlet binder. Now our patrons can request this book and enjoy its artistry safely.

A close up on the sewing inside and the final product.
Conservation, Housing, Preservation, What's In The Lab

An Artist Book in a Conservation World

Here at Duke University Libraries, we’re fortunate to have a stunning collection of artist books from all over the world. Just like a regular book, artist books can come in a range of shapes and sizes. Some, however, come in more unusual shapes than most, which in turn can pose some interesting conservation questions.

One such book is the “Oubey: Mindkiss” book.

The Art

As you’ve probably noticed, this is not simply a book. “Oubey: Mindkiss” is made up of a sculptural slipcase containing five separate books.

Each book is devoted to the work of t late artist Oubey and is organized by the medium of the work or the time period the work was made.

 

The piece is clearly a work of art in itself. This is all the more evident by the fact that it has won multiple awards for its design. However, there are features of this item that have to be addressed from the view of a conservator, rather than one of an artist.

The Concerns

For one, the sculptural top of the slipcase consists of shapes and edges that are noticeably sharp. Pair that with the hard plastic material it’s made of, and you have an item that is bound to do some damage.

I am mostly referring to the damage the slipcase would do to any object placed beside it, but honestly this slipcase could probably hurt your hands as well if not handled carefully.

One of many pointy bits

If this item were to sit as is on a shelf next to other items as normal, there is no way the stiff plastic edges wouldn’t eventually catch, snag, or tear the item beside it.

 

Another common problem with slipcases is how easily the books within them can fall out. These books are no exception due to the slippery, metallic material they are covered with. That combined with the equally slippery plastic case means the books have an especially high risk of sliding around.

Additionally, the plastic of the slipcase might be doing damage to the books inside of it over time. Although the books are still reflective and metallic (I provided proof in the following photo), if you look at the covers more closely you can see many horizontal scratch marks across the surface of each cover.

Still a decent mirror

This observation is more of an assumption than a proven fact, but my guess is that these scratch marks are the result of the repetitive in and out motion of the books when they are removed or inserted in to the slipcase. The books fit rather snugly into the case, so they could be rubbing up against the inside whenever they move.

So, what can a conservation specialist do?

The Conclusion

Unfortunately, I can’t fix the issue regarding the covers of the books. Even if I knew how of a way treat metallic coatings (which I certainly don’t), something would still have to be done about the material of the slipcase rubbing up against the covers in the first place. An extreme solution would be to refrain from taking the books out of the slipcase at all, but then future readers would lose access to a significant portion of the information this item has to offer.

On a more positive note, something can be done about the nature of the slipcase. Luckily that solution is simple. We just make a box for it.

Does it feel a bit like hiding away a piece of art? Sure. However, as a library, one of our priorities is maintaining our collections while providing access to them. Making a box will protect our collections while also insuring that “Oubey: Mindkiss” is safer to handle for future patrons. And that’s a win for everyone.

Conservation, What's In The Lab

Hogarth Gets a Spa Day

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For the last few months, I have been working on cleaning and stabilizing a very large (25″ x 19″) and fascinating book.

This binding contains a collection of  83 engravings, in various sizes, by William Hogarth (1697 – 1764). This item was formerly owned by Frank Baker (1910-1999), a faculty member at Duke. Hogarth was an English artist known best for his satirical works depicting morality and  social criticism. These works were first executed as paintings and then sold as engravings by subscription. The prints are remarkable and capture so many small details of English life in the 18th century. Interestingly, Hogarth’s work was so widely pirated that he fought to obtain copyright protection and the Copyright Act passed by Parliament in 1735 is known as the Hogarth Act.

In order to make these prints available to patrons, the book needed quite a bit of cleaning and mending. Several of the pages at the front and back were detached.

Before and after surface cleaning

The paper was so covered in surface grime that your fingers would become black from just turning pages, so I spent several weeks just surface cleaning everything. The resulting change was pretty dramatic.

With the tears along the edges mended, and the loose sheets reattached, this items is a little less daunting and safer to handle.

Many of the prints are large enough that they are simply sewn into the binding, but the smaller prints are mounted at the corners to larger sheets. Some of the smaller prints had become detached. Only a few of the prints in the volume have hand-applied color like plate 5 from ‘A Rake’s Progress‘ (above).

Loose prints were reattached with wheat starch paste.

During my initial review, I thought that the first  of four plates in the Election series was torn along the top (or gutter of the binding).

Upon closer inspection though, I discovered that the Election plate was whole – this torn stub was from something else.

Dr. Baker’s typewritten inventory doesn’t list another print in this location and the numbers penciled on each page aren’t interrupted, so it seems like this one has been missing for quite a while. Looking at the details of exposed wooden rafters that are depicted, this fragment could be from one of Hogarth’s more famous works, “Strolling Actresses Dressing in a Barn”.

It is hard to know for sure, but we will be noting the fragment’s location in the catalog record.

Apart from mending and reattaching the prints themselves, I also spent some time flattening the original interleaving. The binder had included sheets of thin, laid paper by affixing them to the verso of each leaf using dots of red wax. The interleaving had become very badly creased, torn, and in some cases was missing entirely.

During treatment, I flattened and repaired the interleaving as much as possible. New loose interleaving sheets were  added for the openings where original interleaving was missing or had major losses.

The top engraving above, titled “Tailpiece, or The Bathos”, is Hogarth’s last engraving, published just eight months before his death. It depicts the figure of Time exhaling his last breath among ruins. In the advertisements for this print that ran in the St James’s Chronicle for April 14, 1764, Hogarth wrote that it should “serve as a Tail-Piece to all the Author’s Engraved Works, when bound up together”.

The previous owner who had these prints collected and bound honored Hogarth’s wishes.

Circulating collections care, Circulating collections care, Conservation, Housing, Preservation

We’re Going to Need a Bigger Box

After my recent dabbling in miniature book work, I felt it was only appropriate to switch things up and work on something large.

These two sizeable sets of East Asian books were exactly what I was looking for. Occasionally a set like this would be broken down into its individual books. However, since each set came with a unique cloth enclosure, they were cataloged as one whole item.

Therefore, I will treat each set as a single unit.

So, What is the Treatment?

I am glad that we are keeping the original enclosures, however it makes my job trickier. The current case doesn’t provide enough protection as it is. Even just a gentle push is enough to slide the books out of the enclosure, which could cause unwanted damage to the books in the set.

The best treatment option is to make each set a new box. That way the entire unit will be safer whenever it is transported or handled.

Normally this wouldn’t be anything new, but boxing something this tall is a first for me. The thickest books I’ve worked with were typically four or five inches thick as most. On the other hand, these two sets are a whopping nine and eleven inches tall.

Due to their size, a normal clamshell box is no longer an option. If I applied their dimensions to our usual clamshell design, the box would not fit on the sheets of E-Flute board that we have in the lab. The best solution to this problem is to make a telescoping box instead, which is made of two parts (an interior piece and a lid) instead of one.

How Do You Make Such a Large Box?

Even with this alternative design I had to make some adjustments. The book sets were large enough that they still didn’t quite fit on the boards. This meant I had to change how I transferred the design onto the board.

Who would’ve thought 30″x40″ was too small?

To make the majority of the box fit, I made all my measurements from the center line of the board edge. This method allows me to fit all the critical parts of the box on the board.

With all the important marks made I can now crease the board, make the necessary cuts, and assemble the interior piece of the box.

The lack of board is more apparent once the box is put together.

Luckily the solution is a simple one. All I need is a piece of scrap E-Flute (which we have plenty of) to fill the gap in the side wall.

 

Once that is complete, I made the lid of the box. I measured this piece the same way I did before in order to be as economical as possible with the board.

After that I just had to repeat the process for the second set of volumes.

Now these massive sets are ready to go! Too bad they’re still just as heavy though.

Collaboration, Conservation, Events, Exhibits, Tools and Equipment, Uncategorized, What's In The Lab

A Tiny Press Calls for a Tiny Book

Over the past year, I’ve been working on an exhibit revolving around the work I do in Conservation Services and the Collection Services Division as a whole. As luck would have it, Beth has this wonderful miniature book press that fit perfectly into the display case I was in charge of designing.

But what is a book press without a book to press? With that in mind, I took this opportunity to make my first miniature book.

First, I made a tiny book block.

I left the paper longer than it needed to be so that I could weigh the pages down while I sewed it all together. Once that was done, I decided it would be nice to try and round the spine. This proved to be a bit difficult with the normal tools we use for rounding.

I felt I was more likely to just crush the entire spine with the hammer than actually round it. A Teflon folder made for a safer option for this tiny spine.

Next, I needed to trim the book block to a more appropriate size. I started to cut it with just a scalpel and a ruler, but as you can see that wasn’t really going well or looking particularly nice.

I decided instead to try to trim the book in a more traditional method. This meant placing the book block into a press and using a sharp, flat blade to cut across the pages evenly.

This was much more successful and I ended up with a nice and neat book block.

After that, I covered the spine with a Japanese tissue for strength. Then I added a textile spine lining as well as a paper lining for additional support.

Now I could make the covers, which ended up being the easiest part of this whole process.

The hardest part came next, which was casing the book block into the covers. Because the book is so tiny, it was difficult to make sure the book didn’t move out of place as I glued up the paper that would connect the book block to the covers.

I eventually managed to figure it out and put the book in a press to dry flat.

I have to say it looks a bit silly in the full-sized press.

But once it was dry, the book was done!

It certainly fits in much better with a press its own size.

You can check out this tiny press with its tiny book, along with the rest of the great displays my colleagues put together, in the exhibit The Library Uncovered: Behind the Scenes with Collection Services that is currently open to the public in the Jerry and Bruce Chappell Family Gallery in Perkins.

Conservation, Disaster recovery, What's In The Lab

The Week in Conservation: We’ve Been Busy!

It’s been a busy week this week in the Underground. We hosted a tour for the Class of 1990, who had their 20th Reunion a bit late due to the pandemic.

Tour group listens to department head
Our first in-person tour of the new academic year.

We have a tremendous amount of mold recovery work in the lab at the moment. We have been drying and vacuuming materials pretty much non-stop for several weeks. There is no light at the end of the tunnel yet, but every page gets us closer.

vacuuming mold spores from paper
Vacuuming mold is both satisfying and disappointing. It’s like the Schrödinger’s Cat of treatments.

We had an all-hands-on-deck repair day for the circulating collections backlog. With no summer students this year, we had a lot of materials waiting for their 15 minutes of fame aka Quick Repair. We got through 107 items in half a day.

book truck with finished repairs
Quick repairs are very satisfying and great for the stats.

Speaking of backlogs…Technical Services has been working through a lot of musical scores lately and they have backed up a bit in the lab. This workflow is next on our list of “get it done” projects.

Book truck with music scores ready for binding.
Can scores have existential crises?

Preparations for the Lilly Library renovation started back in 2019 and really hasn’t stopped. We are getting close to finishing a huge project to provide enclosures for items going to the Library Service Center for the duration of the renovation project. Tyvek envelopes are a quick and economical enclosure for brittle and fragile materials that we can’t treat before going off site.

book truck with enveloped collection material
So. Many. Envelopes.

Our student assistant is back, and plowing through work. Look at all the brittle pamphlets she has put into binders this week. We love seeing work pile up on the QC shelf.

A shelf of finished pamphlets await quality control
We love seeing the QC shelf pile up with work.

And of course, at the time of writing this post, we are experiencing the remnants of Hurricane Ian. We spent Thursday afternoon putting out absorbent pads around our known leaks, and making sure everyone knew the disaster team’s contact information.

Map of Hurricane Ian
Hurricane Ian’s impact. Image Raleigh News & Observer

For organizations looking for recovery help, here are some resources:

We are thinking of all our colleagues in Florida whose institutions took a direct hit, as well as everyone who has experienced the ravages of this storm.