All posts by Beth Doyle

Intern Update: Getting It Done

It’s been a really busy two weeks for Garrette.  Her last day is next Friday, so we are trying to finish up projects and fit in any last minute training that we can.

Garrette has been working with the TRLN Disaster Interest Group team leads to research shared disaster recovery agreements, updated our training presentation, and has sent out a survey to TRLN libraries. The survey will help us understand our training needs and our readiness should disaster strike one of our consortium members.

Garrette attended the TRLN Annual Meeting last week. The meeting always starts with an inspiring speaker. This year the keynote was Dr. Louise Bernard, Director of the Museum of the Obama Presidential Center. Dr. Bernard discussed the thought processes behind designing the Obama Presidential Center and showed some preliminary site drawings. Her vision for this building and its programming is ambitious and on a scale not seen with other presidential libraries.

Garrette with Dr. Louise Bernard, Director of the Museum
of the Obama Presidential Center

We toured several conservation labs this week. We appreciate our colleague’s time and energy. It’s always fun to visit other labs and talk with conservators about their space and what they are working on. Not pictured is our visit to the N.C. Archives conservation lab. Emily Rainwater toured us through her space. We geeked out a little in their disaster supply room.

Garrette with Kesha Talbert, Associate Paper Conservator, Etherington Conservation Center (Browns Summit, NC).

 

Jennifer French, Objects Conservator, Garrette, and Paige Meyers, Textile Conservator, North Carolina Museum of History (Raleigh, NC).

Today we did a tabletop disaster recovery demo. Garrette and Kelli Stephenson, Coordinator in Access and Library Services, set up a recovery area for items that got wet in our imaginary pipe leak. They set up items for air drying, and prepped several for the freezer. We also learned how water soluble yellow highlighter can be.

Garrette and Kelli working on wet books and papers.

 

Garrette and Kelli get wet books into the freezer.

Garrette has also been spending a lot of time in the Lilly Locked Stacks identifying items that need enclosures. This building will be renovated soon, and we need to prepare the medium-rare materials for moving offsite during construction.

Flagging fragile items for enclosures.

Garrette is working on her final presentation that will cover what she did this summer. She is finishing up  work for digital imaging prep and the Ortiz posters. She is also learning how to make corrugated-clamshell boxes this week.

Garrette repairing posters from the Ortiz collection.

These seven weeks have flown by. One more to go. We are really impressed with how much work Garrette has accomplished so far.

Quick Pic: It’s July 4th Eve and Everyone is Boxing!

Apparently the afternoon before a holiday is a good day for an impromptu Boxing Day We all decided independently that making boxes was a good thing to do today. There are so many boxes being made all at once it is epic.

Boxing Day: July 4th Edition

Somehow we are all working around each other at the board shear in a (mostly) seamless dance. All these stats are a great way to start the new fiscal year.

Intern Update: Doing All The Things

As you recall, our intern’s first few days were a little hectic. Since our last post Garrette has learned how to repair manuscript materials for digitization, learned how to humidify and flatten architectural drawings, and continues to refine her boxing skills.

This week Garrette helped re-install the two Audubon double elephant folios in the exhibits suite. These were removed earlier in the year to make way for the “500 Hundred Years of Women’s Work” exhibit. It took four of us about an hour to reinstall these two volumes. The birds were greatly missed but they are back on display with new page openings.

Strapping a double elephant folio Audubon.

We toured the Library Service Center this week with colleagues from the University Archives and the Rubenstein Library. Earl Alston, LSC Access and Delivery Coordinator, gave us a behind the scenes tour of the stacks. Every time we visit LSC we are impressed with the amount of work the LSC staff do every day. It’s hard, physical labor that is mostly invisible to patrons.

Really big stacks at the LSC.

In the lab today we hosted a tour for our colleagues in the Digital Collections and Curation Services department. Garrette gave a terrific presentation on the humidification and flattening work that she is doing for the Duke Gardens collection. These are rolled drawings depicting the Garden’s hardscapes and greenscapes that show the evolution of Duke Gardens.

Garrette (R) showing colleague how to humidify and flatten architectural drawings.

Later this week we will tour the UNC-Chapel Hill conservation labs. We also have Garrette working on some disaster recovery projects for the Triangle Research Library Network as well. She is getting a good picture of what collections conservators do on a daily basis from treatment to disaster preparation to  meetings to surveys.

Welcome to Our New Intern: Garrette Lewis-Thomas

Our new intern, Garrette Lewis-Thomas, has arrived and we couldn’t be more thrilled. Garrette is our second HBCU Library Alliance conservation intern. Like last year, she will spend eight weeks with us learning everything from minor repairs to making heat set tissue to preparing materials for digitization.

Garrette is a student at Fisk University where she is studying psychology and sociology.  She works at the John Hope and Aurelia E. Franklin Library assisting the Access Services Desk. Her interest in John Hope Franklin fits in well with our collecting areas and we are excited to work with the Rubenstein John Hope Franklin Center to find some projects for her to work on.

Garrette folding boxes.

Day 1

The very first thing we did is take Garrette to a job talk by a candidate who applied for a library position. She got to see first hand what a job interview looks like in an academic library. The interview was at another location on campus, so she also got to learn how to get across campus during the summer on the bus. Day 1 was a little chaotic but it all worked out. She got a tour of a part of campus that we didn’t expect would happen on Day 1. It is a good reminder that not everything goes as planned.

Day 2

Day 2 brought another problem…something smelled terrible in the lab. It’s still unclear what the problem is or where it is coming from. Because we couldn’t be in the lab for any length of time we decamped to the Disaster Supply Room next door. We took the CoLibri machine in along with the newly-arrived shipment of vendor-supplied corrugated boxes. Garrette spent the day covering New & Noteworthy books and folding boxes. In the afternoon we hopped the bus to East Campus and toured through the Music Library and the Lilly Library. Lesson learned: there is always something to do to be productive even when you can’t get to your bench.

Day 3

It still smells in the lab, but it is getting better. Current theory: something dead is in the tunnels below the building and there isn’t anything we can do about it. We are airing out the lab and doing our best to ride this out. Garrette is  working on minor repairs and enclosures. We started the day in the Disaster Supply Room, but have moved back into the lab with all the fans running and doors open. Garrette has already proven to be very flexible, adaptable to change, and eager to learn. We can’t wait to see what the summer holds for her and for us.

Thanks to our supporters

These HBCU Library Alliance internships would not be possible without the help of the Samuel H. Kress Foundation, the University of Delaware College of Arts and Science, the Department of Art Conservation at the University of Delaware, and the Winterthur Museum, Garden, and Library (DE). Thanks also to Debbie Hess Norris and Melissa Tedone at the University of Delaware. A big thanks to We also wish to thank the Gladys Krieble Delmas Foundation for supporting this internship.

We will continue sharing more about this internship as it progresses, but for now: Welcome to Duke,  Garrette!

Turn It Up To Get It Flat

You remember we recently purchased a new suction table. Today we have the great honor of having Soyeon Choi, Head Conservator, Works of Art on Paper at the Yale Center for British Art here teaching us the tips and tricks to get the most from our new equipment.

Our colleagues Jan Paris and Rebecca Smyrl from UNC-Chapel Hill are here, as is Kesha Talbert form Etherington Conservation Center. We are all having fun and learning a lot from each other.

(L to R) Erin, Soyeon, Rachel, working out the kinks in vellum.
(L to R) Soyeon, Mary, and Jan flattening architectural drawings.
(L to R) Erin, Soyeon, Rachel, Mary, and Rebecca getting that paper flattened.

We have a bunch of discarded and found materials to work on. No actual collections are being tested today. This morning we are learning how to humidify and flatten vellum and paper. This afternoon we are talking about washing and stain reduction. It’s fun to have a day to learn new techniques and to share with our colleagues.

The Iceman Floweth

Last April we got our new freezer delivered. The first thing we did with it was to set up a table-top disaster situation* so our intern and new staff member could gain experience working with damp and wet books.

Sara (L) and Phebe (R) prepare items for the freezer.

 

Phebe (L) and Sara (R) recovering wet books.

That was back in July 2018. The books have been in the freezer since. This week I remembered them as I was working on this year’s internship schedule, so I went to get them out of the freezer. When I opened the door I saw this:

That is an official stalactite.

At some point a part broke, allowing the water drain to malfunction and create this frozen waterfall inside the freezer. The freezer was two weeks out of warranty (of course) but the awesome people at Fisher Scientific waived the repair fee, sent a repair person, and it is now fixed.

Lesson learned

If you don’t have a clear-glass door on your freezer, put a reminder on your calendar to look inside once in a while. We will now check inside the freezer once a month as part of our monthly staff meeting agenda.

 

*No actual library books were harmed during this experiment. 

May Day: Workers Unite to Update Your Disaster Plan

May Day 2019Happy May Day! Today is not just for dancing around the maypole and celebrating International Workers Day. May Day is also the traditional day to prepare for an emergency in your cultural institution. Are you ready?

Today we invite you to do one thing to prepare for an emergency. If you don’t know where to start, we have some ideas for you below and in previous posts. Put 15 minutes on your calendar and pick one thing to do today.

Do One Thing
  • Download the Heritage Preservation Emergency Response and Salvage Wheel iPhone app on your iPhone. It’s free!
  • If you don’t have a smart phone, buy a copy of the Field Guide to Emergency Response (Supplements here) and the Salvage Wheel (English) (Salvage Wheel in Spanish). Both the book and wheel are on sale. $25 buys you both.  These are excellent resources to help you get your disaster plan together and to respond to any emergency in your collections.
  • Check your disaster kit. Do you need to restock or replace anything? Do you have a pair of warm socks in there? Do your emergency clothes still fit? [trust me…you want to know this ahead of time]
  • Review your emergency phone tree. Are the correct people listed and the phone numbers still correct? If you don’t have a phone tree, make one today. List those critical people who need to be contacted first to get a recovery going. That might include the director, the communications director, the person who has the power to buy supplies on the spot, and a few people who can start the recovery process. It can be as simple as that. The Pocket Response Plan from the Council of State Archivists is a great customizable template and it fits in your pocket.
  • Review your disaster plan. What’s missing or needs updating? Are there people listed that don’t work there anymore? Have the phone numbers changed? You don’t have to make all of those changes today, but make an appointment on your calendar to do it…then DO it!
  • If you are not the one responsible for disaster planning or recovery in your institution, find out who is and ask for a copy of the disaster plan. And remember, if it is in electronic form, be sure to print out a copy and take it home. The internet doesn’t work when the power is out and cell phone towers are down.
  • Find local and state disaster resources. The Alliance for Response is a coordinated effort to provide training and information at the state level. Current networks include North Carolina. The American Institute for Conservation has several emergency planning guides and templates. 
  • And don’t forget you need a plan at home, too. The Red Cross has some good information on how to put a disaster kit together for your home and family and templates in English and Spanish to  help you create a family disaster plan.

It feels good to get that done, doesn’t it? Now, off to the maypole.

Big Birds, Dragons, and Gardens…Oh My!

Just in time for graduation and Mother’s Day we have new items available for “adoption” through the Duke University Libraries Adopt-a-Book program.

Just added are titles such as Game of Thrones…

The Lord of the Rings trilogy…

A group of wonderful titles centering on women and children…

An awesome grouping of Octavia Butler first editions…

And if you are in the mood for some really big birds, three of the Audubon elephant folios are still available for adoption. Who doesn’t fall in love with these books when you see them?

To adopt the conservation of any of these, go to our Adopt-a-Book page and simply click on the big blue button of your choice.

Why adopt?

You help Duke Libraries preserve their collections so that these titles are available to researchers and patrons for a long time. Best of all, because you receive an electronic bookplate acknowledging your gift, you don’t have to find space for a three foot book on your book shelf. Marie Kondo would approve.

A Tool That Sucks On Purpose

We love getting new equipment. In fact, we celebrate Equipment Day on April 9th each year. This is the day that the book presses and board shear arrived from Germany in 2003, almost a year after Conservation became a unit.

Fast forward 16 years and we are still giddy about getting new equipment. A couple weeks ago we received our brand new suction table from Museum Services. It was the best of all the gift-receiving-holidays rolled into one. Big boxes, some assembly required, and a button to push to make it move. Awesomeness in three crates.

The crates arrive!

Included inside were the base, table, dome lid, vacuum unit, humidifier, and an airbrush. It also included really great assembly instructions.

One crate unpacked, two to go.

The table has a removable lid and an electric tilt function. These will come in handy if we have to move it inside the dirty room to do major solvent treatments. It also adjusts from a very low to a very high height, which means anyone can use it safely and comfortably.

Plug it in and take it for a tilt.

The table is assembled and ready for its first project. We plan on doing some refresher training later in the year. Until then we are resisting using the arm holes in the dome as an arena for epic thumb fights.

Ready to go.

A Fleet of Futons–Yours for the Making

Book futon in use.
Book futon in use.

I first heard about book futons in graduate school at the University of Texas at Austin. It may be that the futon originated there. I am unsure of their provenance but I am fairly certain the conservators at the Harry Ransom Center made book supports of various kinds and likely futons were in the mix.

Making Futons

My first memory of finding instructions for making futons was in Book Displays: A Library Exhibits Handbook by Anne C. Tedeschi (Highsmith Press, 1997). Her depiction of how to make a futon was pretty good, but there were things about her futons that I wanted to change. So I embarked on a mission to make my own version. I even recruited my mother, an expert seamstress, to help. We have made a lot of futons over the years.

A fleet of futons ready for use in the Rubenstein Library.

Together we perfected our methods and ultimately wrote our own instructions for constructing three sizes of futons.  You can access a PDF of our futon instructions here. This PDF includes sewing instructions, laundering information, and an illustrated guide on how to use them. The instructions should be easy to follow if you have a basic understanding of sewing or quilting. Feel free to email me if you have questions.

What’s So Great About A Futon?

What I like about the book futon is they are:

  • Fairly easy to construct, especially for those that have quilting or sewing experience
  • Inexpensive to make. Craft stores often have sales or issue coupons for 40-50% off fabric and batting.
  • Easy to use, and easy to teach patrons to use
  • Highly customizable
  • Machine washable

We use futons in the reading room, the conservation lab, the classroom, and even for temporary exhibits and show-and-tells. Do you know the history of the book futon? Have you made your own futons? Share your futon story in the comment section.