We have posted about hurricane awareness and disaster response before. With two major hurricanes hitting the United States so far this season, it is time to round up some information for those hit by these and other storms.
Help for Cultural Institutions
The National Heritage Responders (NHR) – formerly the American Institute for Conservation – Collections Emergency Response Team (AIC-CERT) – responds to the needs of cultural institutions during emergencies and disasters through coordinated efforts with first responders, state agencies, vendors and the public. Volunteers can provide advice and referrals by phone at 202.661.8068. Requests for onsite assistance will be forwarded by the volunteer to the NHR Coordinator and Emergency Programs Coordinator for response. Less urgent questions can also be answered by emailing firstname.lastname@example.org.
Cultural institutions in FEMA-designated disaster areas of Texas, Louisiana, Florida, and other impacted states and U.S. territories can apply immediately for NEH Chairman’s Emergency Grants of up to $30,000 to preserve documents, books, photographs, art works, historical objects, sculptures, and structures damaged by the hurricane and subsequent flooding. Applications for emergency grants are available here (Word Document).
FEMA–The Heritage Emergency National Taskforce and the Smithsonian Institution have written documentation on saving personal treasures in multiple languages.
Other useful information
National Archives–If you were impacted by a hurricane and need priority service to obtain or replace proof of U.S. military service, you can contact the National Archives National Personnel Records Center. Information can be found on the NANPRC website.
FEMA–A good list of what entity you should contact if you need to replace important papers such as birth certificates, green cards, passports, etc., can be found on the FEMA website.
We got a lot of rain in the wee hours of Monday morning. Housekeeping alerted the library, and our Preservation Officer and Head of Security sprang into action. The rain found its way from the roof down three levels to the sub basement. Most of the damage was to ceiling tiles, carpeting and equipment.
It could have been worse. Less than 100 collection items got wet. We set up drying stations in the lab and in the fume hood-room and quickly got to work. At one point we ran out of fans and put out a request to our colleagues. Within minutes we had more than enough to get the job done. We had to take only one book to the freezer.
Unfortunately the water found its way inside the walls of the Digital Production Center, Conservation and our disaster supply closet (oh the irony). Our vendor had to pull the baseboards out and cut holes in the wall to allow air to get inside to dry the drywall.
We had more rain Tuesday night with additional moisture seeping through the walls. Looks like we will be working undercover for a while until they track down the problem. We’ve had some good practice at this sort of thing, so we know how to be productive even though the lab is a mess.
We are hoping for drier weather in the days to come, but July and August are our rainy seasons so anything can happen. Until then, we will do what we can and stay vigilant for more leaks.
*I realize this video has been said to be staged, but it is still pretty accurate to how we felt on Monday morning.
This week is Hurricane Preparedness Week. Don’t be fooled, just because your institution is inland doesn’t mean you can’t be affected by hurricanes. The remnants of large storms can move inland for hundreds or thousands of miles causing flooding and spawning tornadoes. Hurricane Fran hit landfall at Bald Head Island on September 5, 1996. It’s 115 mph winds carried inland and dumped 8.8 inches of rain in Durham, the highest recorded rainfall at the time. You can still see the remnants of the damage of Fran in some areas of Durham.
The 2016 hurricane prediction forecast is for a very active year. If you didn’t review and update your disaster plan on May Day or during Preservation Week, now is the time. At the very least, update your institutional phone tree and make sure your vendor contacts are updated.
I am always on the hunt for useful tools. The other day I had a large number of books and I needed to record the bar codes and transfer them into an excel file. I don’t have a laptop at work, but I do have an iPad. I searched the app store and found “Bar-Code.” It looked like it would do what I needed so I downloaded it. Within a couple of minutes my project was underway.
First, I scanned each bar code with the iPad camera:
Each bar code is scanned as an image and is transcribed on the right-hand column.
When you are done, you have the choice of what to do with the data. I chose to email the list to myself so I could put it easily into an Excel file.
Using this app beat writing down all the bar code numbers and retyping them into a spreadsheet when I got back to my office. It saved a lot of time. The free version, which I used, does not save the data once you email it. I believe the paid version of this particular app will allow you to save your data.
I think this app, or a similar one, could be very useful during a disaster situation when you needed to track items going offsite for freezing. You could scan each item going into a crate, then send each crate’s inventory to yourself as an email. I think I would make each crate a separate email in case the network or app crashed unexpectedly. I would hate to record hundreds of bar codes then have the network crash or an email not go through for some reason.
What apps have you found useful in your preservation or conservation duties and how have you used them? Please share ideas in the comments section.
For those playing along at home you will remember that we were flooded a few weeks ago due to a construction incident. Today we are almost back to normal. Our new floor was laid, waxed and buffed this week. Yesterday and today we got the supplies back in the supply room.
Clockwise from upper left: The brand new shiny floor was quickly utilized by Marco, Todd and Jim from LendLease. They put our shelving back and helped move the large heavy supplies back on the shelves. Thanks guys!
I finished putting away the smaller supplies this morning. The upside to this incident is that we got to get rid of a lot of stuff we didn’t need and freed up some space. We just need to get the floors cleaned and we will be back to normal. Sort of…
In the next few days they are tearing down a wall in the photo doc room in order to remove the old elevator shaft. We have had to set up our photo doc station in the dirty room until that room is rebuilt and a new floor put down. It’s a tight squeeze but at least it is temporary. The hoe-ramming of bedrock on the other side of our wall starts on Monday. If you come see us, please be patient, we may not hear the doorbell on the first ring.