You know the feeling when you get to work on a Monday intending to get stuff done because last week was one of those weeks? You get your tea, settle in, open your email…
So much for that morning to-do list…
As disasters go we were lucky. This HVAC joint must have slow-dripped all weekend, or at least a portion of it. Some items were soaking wet, but most were damp or even dry.
We removed 157 books from the shelf for evaluation, 23 were wet or damp. We were able to set out 18 of these to air dry in the fume hood (remember the wiggle!). Five went into the freezer.
The books in the fume hood were dry enough to put into the press on Tuesday. The items in the freezer will be monitored for the next few weeks. When they (and we) are ready to dry, we will get those done and back to the shelf.
Access and Delivery Services, Security and Facility Services, Stacks Maintenance and Retrieval, Duke Housekeeping, and Duke Facilities, all helped with this small water event. We appreciate having so many eyes and hands to help!
We are beginning to think that our buildings and their ghosts might miss us. We got a call last weekend about a painting in one of the libraries that fell off the wall. This building is empty, of course, except for the ghosts of librarians past. Are they trying to get our attention?
Preservation Week and May Day both happen this week. It is a good time to update your disaster plan or do one other thing to better prepare your organization for disasters. This year disaster recovery includes trying to figure out disaster response when campus is largely vacant, and how you can maintain physical distancing if you need to respond to a collections emergency.
Last week a hot water pipe burst on the third floor of the History Department’s building sending water down to the first floor. Two faculty members reported having wet library books. We sent them information on caring for their personal collections, then went to campus to retrieve a handful of books from the building. We also met one faculty who drove his library books over to the library.
Our Response to a Small Collections Disaster
There are several apps that are useful in these situations. I used one to scan and send a list of barcodes to Circulation for the books that needed to be checked back in.
I then set up the damp books in the fume hood to dry.
I prepared two wet books for freezing by wrapping them with butcher paper, sandwiching them between buffered corrugated boards, and securing them with cotton tying tape. Writing the barcode and date on the package will help us easily identify them in the freezer.
A Silver Lining
A silver lining in all of this is we discovered that our freezer is acting up again. Readers might recall that we had a problem with the drain in this freezer almost a year ago. We are waiting for the parts to come in so a repair technician can be scheduled.
After the Initial Response
The books in the fume hood dried within a couple days. I went back to campus and put them into presses to flatten. We will evaluate these for repair or replacement once we are back on campus.
This disaster was very small but it did raise questions about large numbers of library books housed in faculty offices, and what that means in terms of recovery efforts.
Remember a couple weeks ago when I mused that we might stack two folding tables on top of each other to dry twice the amount of books in the same footprint? I can report that it works really well.
We found some additional damp books from the disaster we had a couple weeks ago. Since the tables were still set up I decided to test my hypothesis. It worked really well. As you can see below I made sure there were plenty of fans to circulate the air around the top layer. The books are drying nicely and we can still move around this small space with relative ease.
That said, I’m going to keep quiet the next time I mutter, “I wonder if this would work in the next disaster?”
This morning I stacked two of our folding tables on top of each other to allow the tops to dry before putting them away. It occurred to me we could have created this two-tiered drying table to dry the wet books we got this week. We could dry the same number of books using half the floor space. Alternatively, we can dry twice as many books on the same footprint if we had four tables, in two stacks of two. I need to remember this for next time. I think it would work as long as you were sure there was enough air flow around all the tables. Am I the last person to come up with this?
I grew up in Dayton, Ohio. You don’t grow up in that city without knowing two things: the Wright Brothers invented the airplane there and thus Dayton was “first in flight” (sorry North Carolina); and the city suffered a devastating flood in March of 1913. The Great Miami River flooded downtown Dayton killing almost 400 people and displacing tens of thousands. You can still see remnants of the high water mark if you look closely at the historic buildings that survived.
Which brings me to my very true story. The other night I had a nightmare that seemed to combine just about every worst-case-scenario event that could happen to a conservator. The scene: the conservation lab. I am in my office and I hear a loud noise above my head. All of a sudden out of the ceiling comes a huge circular saw and it is cutting through my office walls sort of like how Bugs Bunny cut Florida off from the United States.
“No one told me we were under construction,” I said to myself. At the same time, there is water coming from everywhere as if a live water pipe had been cut. It’s coming up fast and we are scrambling to get things out of the way. While all of this is happening, I am trying to conduct a tour through the lab. I said under my breath, “This is about three times the number of people Development told me would be here,” but I carried on because that is what we do, right? I was trying to ignore what was happening around me and get the thirty or so people on the tour to focus on the amazing projects that my conservators were working on. Needless to say, it didn’t go very well. The last thing I remember is thinking, “How will I represent this on our statistics.” Then I woke up.
What does it all mean? Have you had conservation nightmares?