This post was written by Jen Jordan, a graduate student at Simmons University studying Library Science with a concentration in Archives Management. She is the Digital Collections intern with the Digital Collections and Curation Services Department. Jen will complete her masters degree in December 2021.
The Digital Production Center (DPC) is thrilled to announce that work is underway on a 3-year long National Endowment for the Humanities (NEH) grant-funded project to digitize the entirety of Behind the Veil: Documenting African-American Life in the Jim Crow South, an oral history project that produced 1,260 interviews spanning more than 1,800 audio cassette tapes. Accompanying the 2,000 plus hours of audio is a sizable collection of visual materials (e.g.- photographic prints and slides) that form a connection with the recorded voices.
We are here to summarize the logistical details relating to the digitization of this incredible collection. To learn more about its historical significance and the grant that is funding this project, titled “Documenting African American Life in the Jim Crow South: Digital Access to the Behind the Veil Project Archive,” please take some time to read the July announcementwritten by John Gartrell, Director of the John Hope Franklin Research Center and Principal Investigator for this project. Co-Principal Investigator of this grant is Giao Luong Baker, Digital Production Services Manager.
Digitizing Behind the Veil (BTV) will require, in part, the services of outside vendors to handle the audio digitization and subsequent captioning of the recordings. While the DPC regularly digitizes audio recordings, we are not equipped to do so at this scale (while balancing other existing priorities). The folks at Rubenstein Library have already been hard at work double checking the inventory to ensure that each cassette tape and case are labeled with identifiers. The DPC then received the tapes, filling 48 archival boxes, along with a digitization guide (i.e. – an Excel spreadsheet) containing detailed metadata for each tape in the collection. Upon receiving the tapes, DPC staff set to boxing them for shipment to the vendor. As of this writing, the boxes are snugly wrapped on a pallet in Perkins Shipping & Receiving, where they will soon begin their journey to a digital format.
The wait has begun! In eight to twelve weeks we anticipate receiving the digital files, at which point we will perform quality control (QC) on each one before sending them off for captioning. As the captions are returned, we will run through a second round of QC. From there, the files will be ingested into the Duke Digital Repository, at which point our job is complete. Of course, we still have the visual materials to contend with, but we’ll save that for another blog!
As we creep closer to the two-year mark of the COVID-19 pandemic and the varying degrees of restrictions that have come with it, the DPC will continue to focus on fulfilling patron reproduction requests, which have comprised the bulk of our work for some time now. We are proud to support researchers by facilitating digital access to materials, and we are equally excited to have begun work on a project of the scale and cultural impact that is Behind the Veil. When finished, this collection will be accessible for all to learn from and meditate on—and that’s what it’s all about.
The Digital Production Center (DPC) is looking to hire a Digitization Specialist to join our team! The DPC team is on the forefront of enabling students, teachers, and researchers to continue their research by digitizing materials from our library collections. We get to work with a variety of unique and rare materials (in a multitude of formats), and we use professional equipment to get the work done. Imagine working on digitizing papyri and comic books – the spectrum is far and wide! Get a glimpse of the collections that have been digitized by DPC staff by checking out our Duke Digital Collections.
Also, the people are really nice (and right now, we’re working in a socially distanced manner)!
More information about the job description can be found here. The successful candidate should be detailed-oriented, possess excellent organizational, project management skills, have scanning experience, and be able to work independently and effectively in a team environment. This position is part of the Digital Collections and Curation Services department and will report to the Digital Production Services manager.
Earlier this year and prior to the pandemic, Digital Production Center (DPC) staff piloted an alternative approach to digitize patron requests with the Rubenstein Library’s Research Services (RLRS) team. The previous approach was focused on digitizing specific items that instruction librarians and patrons requested, and these items were delivered directly to that person. The alternative strategy, the Folder Level digitization approach, involves digitizing the contents of the entire folder that the item is contained in, ingesting these materials to the Duke Digital Repository (to enable Duke Library staff to retrieve these items), and when possible, publishing these materials so that they are available to anyone with internet access. This soft launch prepared us for what is now an all-hands-on-deck-but-in-a-socially-distant-manner digitization workflow.
Since returning to campus for onsite digitization in late June, the DPC’s primary focus has been to perfect and ramp up this new workflow. It is important to note that the term “folder” in this case is more of a concept and that its contents and their conditions vary widely. Some folders may have 2 pages, other folders have over 300 pages. Some folders consists of pamphlets, notebooks, maps, papyri, and bound items. All this to say that a “folder” is a relatively loose term.
Like many initiatives at Duke Libraries, Folder Level Digitization is not just a DPC operation, it is a collaborative effort. This effort includes RLRS working with instructors and patrons to identify and retrieve the materials. RLRS also works with Rubenstein Library Technical Services (RLTS) to create starter digitization guides, which are the building blocks for our digitization guide. Lastly, RLRS vets the materials and determines their level of access. When necessary, Duke Library’s Conservation team steps in to prepare materials for digitization. After the materials are digitized, ingest and metadata work by the Digital Collections and Curation Services as well as the RLTS teams ensure that the materials are preserved and available in our systems.
Doing this work in the midst of a pandemic requires that DPC work closely with the Rubenstein Library Access Services Reproduction Team (a section of RLRS) to track our workflow using a Google Doc. We track the point where the materials are identified by RLRS, through multiple quarantine periods, scanning, post processing, file delivery, to ingest. Also, DPC staff are digitizing in a manner that is consistent with COVID-19 guidelines. Materials are quarantined before and after they arrive at the DPC, machines and workspaces are cleaned before and after use, capture is done in separate rooms, and quality control is done off site with specialized calibrated monitors.
Since we started Folder Level digitization, the DPC has received close to 200 unique Instruction and Patron requests from RLRS. As of the publication of this post, 207 individual folders (an individual request may contain several folders) have been digitized. In total, we’ve scanned and quality controlled over 26,000 images since we returned to campus!
By digitizing entire folders, we hope this will allow for increased access to the materials without risking damage through their physical handling. So far we anticipate that 80 new digital collections will be ingested to the Duke Digital Repository. This number will only grow as we receive more requests. Folder Level Digitization is an exciting approach towards digital collection development, as it is directly responsive to instruction and researcher needs. With this approach, it is access for one, access for all!
Happy New Year from all of us at the Digital Production Center! In this pictorial posting, I figured we should start the New Year right with some images and collections that are inspiring, funny, and just stir my heart. It begins with “The Future Calls!”
I went down the “future” rabbit hole and stumbled upon Martin Luther King’s “The Look to the Future”:
And came upon this lovely image:
YES! THE FUTURE IS MY OWN MAKING!! And with that I came up with some resolutions!
Efficiency is important!
Maybe 5 minutes is a bit ambitious, but this will be good for my schedule and good for the environment. It’s good to have goals.
Exercise More! I definitely felt more inspired to hit the gym after seeing these images from the Anatomical Fugitive Sheets.
Learn about fashion, art, and architecture with Barbaralee Diamonstein-Spielvogel!
Self-care! This one-page advertisement from the Broadsides and Ephemera Collection of a Hot Springs spa sure is enticing!
This picturesque image from Reginald Sellman Negatives collection (which is predominantly of a family taking hikes, camping, and roadtripping!) made me quite envious. Why yes, I’d love to take a hike in a corseted dress!
And speaking of family activities, the Memory Project and Behind the Veil collections reminded me that I really need talk to my parents and other family members more to gather and document their stories.
Why not pick up a foreign language?
Support a cause!
Spend more time with my kids! They grow up so quickly.
Lastly, and probably most importantly, VOTE!
So…what are your resolutions? And don’t tell me 300 ppi!
The Association of Research Libraries’ Leadership and Career Development Program (LCDP) just recently completed the capstone institute for the 2018-2019 cohort. As a member of that cohort, called “The Disruptors,” I wanted to showcase the program. First of all, it was a year-long program that consisted of an orientation, two institutes, a visit to my career coach’s institution, and a capstone institute.
The Disruptors included librarians who hail mostly from ARL member institutions from all over the country and Canada. The program is intended for librarians of color who are mid-career and are interested in leadership development. The ARL LCDP was an eye-opening experience – one that gave me perspectives from my cohort that I would have never gleaned otherwise, one that allowed us to learn from each other’s challenges and successes, and one that has given me a cohort that I can always rely upon as I go through my professional journey.
I’ll start from the beginning. The orientation in Washington DC was an opportunity for the 24 of us to get to know each other, to establish learning expectations for ourselves and each other, and to plot our journey as a group. We listed topics that we’d like to explore together (i.e. strategic planning, open access, fundraising etc.), and explored the idea of leadership together. Mark Puente, the Director of Diversity and Leadership Programs at ARL, and DeEtta Jones moderated this and many of our discussions (in person and online). What a fantastic duo Mark and DeEtta were – they make facilitation and instruction look easy!
The first Leadership Institute was hosted by The Ohio State University Library. Ohio in the middle of December was a truly invigorating experience. I learned a great deal about all kinds of management issues, including emotional intelligence and conflict resolution, and had opportunities to hear from library leaders such as Damon Jaggars, John Cawthorne, Jose Diaz, Deidra Herring, and Alexia Hudson-Ward. We also received a fantastic tour of their newly renovated flagship Thompson Memorial Library. This library reminded me of the Roman god, Janus, with two faces – one that looked to the past and another that looked to the future. One side of the library had a more traditional façade, consistent with the campus’s more stately frontages, and the other side had a modern look, built primarily with concrete, metal, and glass. What an amazing building that seamlessly combined their vibrant traditions with ambitious modernity. My career coach, Eileen Theodore-Shusta, from Ohio University, even drove up to meet me for dinner in Columbus, Ohio! What a treat it was to have met my career coach so early in the process! The company and the food were fantastic. It was such a hoot to have frozen custard in the middle of winter!
The second Leadership Institute was hosted by the University of Alberta, in Edmonton, Canada. What a lovely sight to see the Canadian plains in full bloom during May. Interestingly too (since I had never visited Canada at this time of year), the sun didn’t set until 10:00 pm! That was a slightly crazy insomnia-inducing experience. This Leadership Institute was facilitated by Kathryn Deiss and Melanie Hawks. As one of the founders of the Minnesota Leadership Institute, Kathryn shared her experiences and thoughts on diversity, equity, and inclusivity. We also learned a great deal from University of Alberta Libraries’ University Librarian, Dale Askey, and his professional journey. Preparation, perseverance, ambition, and risk-taking. All those words, and some more, crystallized my impression of that conversation.
The stand-out experience of this institute, I believe, was the Kairos Blanket exercise. This was an immersive exercise that the entire cohort participated in. We began with a full house and quickly saw members of our group expelled from our respective lands either by death, disease, or governmental mandates (of course this was all pretend, but it was still quite striking). The group also read out loud the past experiences of First Nation Communities. To hear these stories of resilience against systematic violence and loss uttered by voices from the cohort members, was stark and emotional. This link provides more information about the program. The Kairos Blanket exercise, along with revelations on the Canadian government’s approach towards reconciliation with First Nation communities (aka Native Americans in the US) were deeply informative.
There were several highlights in the program beyond the events that we attended. Each LCDP Fellow underwent a Leadership Practices Inventory, a 360 assessment of our leadership skills. This assessment involved our reporting officer, our colleagues, and our direct reports. This was an incredibly enlightening experience, as many of us had not undergone such a review of this detail before.
Also, each LCDP Fellow was paired up with a Career Coach – a librarian in a leadership role – who provided us insights into leadership and administration. As part of this program, the Career Coach would host their fellow at their institution. I had the wonderful opportunity to be paired with Eileen Theodore-Shusta of Ohio University. As the Director of Planning, Assessment, and Organizational Effectiveness at Ohio University, Eileen provided me valuable insights into library administration and management from a Human Resource perspective. What a fantastic visit to the beautiful Ohio University campus as well. I visited their Archives, Special Collections, Digital Archives, and even perused their Southeast Asia Collection.
Another integral piece to the LCDP experience was the Equity Toolkit. In between the institutes, we had webinars and lessons from the Equity Toolkit, created by DeEtta Jones and Associates. This Toolkit included modules on Cultural Competence, Bias in the Workplace, and The Inclusive Manager. Using a combination of videos, text, quizzes and reflections, the Equity Toolkit was chock full of information and revelations. Also, this portion of the program included webinars where LCDP fellows and their career coaches were invited , as well as their supervisors, and the up-line administrators. The objective was to not only “preach to the choir”, but to include allies and influential voices in the discussion.
At last, the Capstone Leadership Institute in Washington DC, was the finale as we said our goodbyes. The Capstone was also a new beginning as we adopted our moniker, The Disruptors. We attended the ARL Directors’ evening reception and sat alongside library directors in the Fall ARL Association meeting. Jennifer Garrett, Director of Talent Management at North Carolina State University, eloquently highlighted the ARL LCDP experience to these Library Directors, and Elaine Westbrooks, the University Librarian of UNC Chapel Hill’s Library, spoke about her time as a career coach and perfectly bookended the speech with her memories as a former ARL LCDP fellow. After all the celebrations, we reconvened, reminisced, and planned for the challenges and opportunities before us.
How do we continue this journey? One step at a time. With each other.
Thank you to my former dean, Catherine Quinlan at the University of Southern California, and Duke University Libraries for your support and encouragement. It is on the shoulders of giants (and forward thinking institutions) that I see the world of great challenges and opportunities before me.
Do you have photography skills? Do you want to work with cultural heritage materials? Do you seek a highly collaborative work environment dedicated to preserving and making rare materials digitally available? If so, consider applying to be the next Digitization Specialist at Duke!
The Digitization Specialist produces digital surrogates of rare materials that include books, manuscripts, audio, and moving image collections. The ideal candidate should be detail-oriented, possess excellent organizational, project management skills and an ability to work independently and effectively in a team environment. The successful candidate will join the Digital Collections and Curation Services department and work under the direct supervision of the Digital Production Services manager.
The Digital Production Center (DPC) is a specialized unit dedicated to creating digital surrogates of primary resource materials from Duke University Libraries. Learn more about the DPC on our webpage, or through our department blog, Bitstreams. To get a sense of the variety of interesting and important collections we’ve digitized, immerse yourself in the Duke Digital Collections. We currently have over 640 digital collections comprising of 103,247 items – and we’re looking to do even more with your skills!
Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. We believe that when we understand, celebrate, and tap into our uniqueness to creatively solve problems and address shared goals, our possibilities are limitless. Duke University Libraries value diversity of thought, perspective, experience, and background and are actively committed to a culture of inclusion and respect.
Duke’s hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business.
Duke offers a comprehensive benefit package, which includes traditional benefits such as health insurance, dental, leave time and retirement, as well as wide range of work/life and cultural benefits. More information can be found at: https://hr.duke.edu/benefits. For more information and to apply, please submit an electronic resume, cover letter, and a list of 3 references to https://library.duke.edu/about/jobs/digitizationspecialist. Search for Requisition ID #4778. Review of applications will begin immediately and will continue until the position is filled.
Hello! This is my first blog as the new Digital Production Service Manager, and I’d like to take this opportunity to take you, the reader, through my journey of discovering the treasures that the Duke Digital Collections program offers. To personalize this task, I explored the materials related to my family’s journey to the United States. First, I should contextualize. After migrating from south China in the mid-1800s, my family fled Vietnam in the late 1970s and we left with the bare necessities – mainly food, clothes, and essential documents. All I have now are a few family pictures from that era and vividly told stories from my parents to help me connect the dots of my family’s history.
When I started delving into Duke’s Digital Collections, it was heartening to find materials of China, Vietnam, and even anti-war materials in the U.S. The following are some materials and collections that I’d like to highlight.
The Sidney D. Gamble Photographs offer over 5,000 photographs of China in the early 20th century. Images of everyday life in China and landscapes are available in this collection.The above image from the Gamble collection, is that of a junk, or houseboat, photographed in the early 1900s. When my family fled Vietnam, fifty people crammed into a similar vessel and sailed in the dead of night along the Gulf of Tonkin. My parents spoke of how they were guided by the moonlight and how fearful they were of the junk catching fire from cooking rice.
The African American Soldier’s Vietnam War photograph album collection offers these gorgeous images of Vietnam. This is the country that was home for multiple generations for my family, and up until the war, it was a good life. I am astounded and grateful that these postcards were collected by an American soldier in the middle of war. Considering that I grew up in Los Angeles, California, I have no sense of the world that my parents inhabited, and these images help me appreciate their stories even more. On the other side of the planet, there were efforts to stop the war and it was intriguing to see a variety of digital collections depicting these perspectives through art and documentary photography. The image below is that of a poster from the Italian Cultural Posters collection depicting Uncle Sam and the Viet Cong.
In addition to capturing street scenes in London, the Ronald Reis Collection, includes images of Vietnam during the war and anti-war effort in the United States. The image below is that of a demonstration in Bryant Park in New York City. I recognize that the conflict was fought on multiple fronts and am grateful for these demonstrations, as they ultimately led to the end of the war.Lastly, the James Karales Photos collection depicts Vietnam during the war. The image below, titled “Soldiers leaving on helicopter” is one that reminds me of my uncle who left with the American soldiers and started a new life in the United States. In 1980, thanks to the Family Reunification Act, the aid of the American Red Cross, and my uncle’s sponsorship, we started a new chapter in America.
Perhaps this is typical of the immigrant experience, but it still is important to put into words. Not every community has the resources and the privilege to be remembered, and where there are materials to help piece those stories together, they are absolutely valued and appreciated. Thank you, Duke University Libraries, for making these materials available.
Notes from the Duke University Libraries Digital Projects Team