In 2014 we implemented our Adopt-a-Book Program. To date over 44 items have been adopted by 22 donors. We started this program as a way to raise money for the conservation of materials from across our collections, especially those that we might need to send out for conservation because of an object’s size or special needs.
This was a perfect item to put up for adoption due to its size, the amount of tape removal needed, and its need to be lined. This blueprint is 52-1/8″ by 40-1/8″. It is too large to fit comfortably in our washing sink, and we have no suction table or karibari board to facilitate the lining. We also wanted a digital image and facsimile reproduction made so that the original could be safely housed while the facsimile could be displayed.
Thanks to the generosity of Mrs. Corey, we were able to send this drawing to the Northeast Document Conservation Center for treatment. You can see from the images below that the treatment was truly transformative. NEDCC conservators removed 91 linear inches of tape, reduced the staining from the adhesive, washed it and repaired the tears and losses, and finally lined it with Japanese tissue. NEDCC digitally captured the drawings and made a 1:1 physical print of the file for us to use as our use copy.
Before coming to Duke, each drawing had been mounted to foam-core board with double-sided tape and then shrink-wrapped. I can see why this packaging method was done. While it does reduce the risk of mechanical damage from handling and shipping, the tape and sealed package are not the most stable environment for long-term storage. Curators and conservators always assess items with our Exhibitions Coordinator before they go on display. Because the items going on exhibit needed to come out of their shrink wrap anyway, the team made the decision to rehouse the whole collection.
I was able to carefully cut and remove the shrink wrap from each package. The few drawings with friable media (like pastel or charcoal) actually have it applied to the back of the thin drawing paper, so there was little risk of disruption from the static charge of the plastic film. I was able to separate each drawing from the backing board by heating a very thin metal spatula with a hot air pencil and passing it between the drawing and the tape carrier, however, residual adhesive still remained on the verso of the drawing and needed to be removed prior to rehousing (image below, left).
The double-sided tape appears to have been applied fairly recently and had not yet penetrated the paper or crosslinked. I was able to remove it without disturbing the paper fibers by gently rolling the adhesive off with a crepe eraser (image above, right).
These drawings will now be stored in either clear polyester L-sleeves or paper folders, depending upon the drawing media. The collection had been placed into two metal edge boxes, but removing the foam-core backing has significantly reduced the required storage space. We can now fit them all into one box. While the shrink wrap package probably seemed like a good idea at the time, I am glad we were able to rehouse the drawings before they were visibly affected by it.
It has been a very busy week in Conservation. We are neck-deep in helping with the move of the special collections to swing space. The flat files moved this week, which was a very big job indeed. Everyone in the lab has been helping either with the physical move, preparing materials for transport, or providing security as the materials are shifted to swing space.
The last complicated portion of the move project for us is to finish preparing the newspapers in both the special collections stacks as well as the older Perkins stacks. Erin is the project manager for the Rubenstein newspapers and has been working closely with Tedd, our student assistant Kelly Noel, and with Rubenstein staff to get the fragile volumes ready to move. Tedd just surpassed his 3,200th box! Considering how big some of these newspaper boxes are it is a testament to his ability to “get it done!”
The papyri project is moving forward. We have almost finished boxing the “regular sized” items. This week we pulled the oversized papyri. Everyone in the lab has been helping to create new enclosures for this collection. It is hard to believe this project started one year ago this month. We have already received very positive feedback on our housing strategy, and that always feels good.
Meg has been working on getting the next batch of items ready for exhibit. Her projects involve a lot of tape removal and subsequent stain removal. This is a fairly laborious process. Not only will these materials be more aesthetically pleasing for the exhibit, they will be repaired in a much more sympathetic and stable manner.
Grace has been working on a lot of scrapbooks lately. The one she finished this week had a lot of fold-outs that were mis-folded and damaged. It took a lot of patience to get through it, but it is now ready for its binding to be repaired. She finished several projects last week, so this week she is starting on new ones. One is particularly fabulous, but we will save that for future post.
Jennifer has been working double time pulling materials for Tedd and keeping track of all the work we are doing for the renovation project. As our registrar she keeps our lab log accurate, and for that we are all eternally grateful. We also got a batch of materials in from the Digital Production Center (DPC) that needed attention, so she has been doing a lot of paper repair this week. Erin has also been repairing items and getting them ready for digitization. She has been working closely with Josh Hager, who works on the Content, Context and Capacity project, to repair some manuscripts that were stuck together. They now look great and are ready for imaging.
Mary completed this really interesting serial set of circa 1830-40’s French plays. They were in terrible shape when they came in. She rebound them using the Princeton 305 technique, which is fantastic option for tight-joint bindings. Mary also presented two Care and Handling training sessions to student assistants in Circulation. She trained about two dozen students on proper handling methods and what materials they should set aside for Conservation.
Me? I’ve been helping move the flat files, I finished prepping the Gothic Reading Room materials, I’ve worked on all sorts of “management-y” things (emails, paperwork, receipts, etc.). I did some mold removal on one box of J.B. Matthews papers and have four more to go (in this batch…there are dozens to do). Basically I tried to keep the wheels on the conservation bus turning for one more week as my staff gets all this amazing work done. I am very lucky to be surrounded by such talented and dedicated people.