This flow chart was developed to guide decisions about when it is acceptable to digitize material for inclusion in a course management system. Note that it assumes that the material will only be available to registered students in a class and should not be relied upon outside of that narrow purpose.
This brief notice can be used on pages that provide access to copyright-protected material to satisfy the legal requirement in the TEACH Act that students be warned about the existence of copyright protection and the limitations imposed thereby on their use of the material.
The following sample letters, release forms and licenses are intended as models. They are not form letters, since each such document should take account of specific situations and circumstances:
This sample release form was drafted for use when a guest speaker’s lecture is to be recorded and distributed by the university.
A more general permission and release form, suitable for adaptation to many different situations, was drafted by Mary Minow, a lawyer and library consultant.
This model form was created for use by a student whose work is recorded or is originally in recorded form, to allow distribution of the work.
A sample license intended for use when an institutional repository is recieving material from an author and needs permission to distribute.
Finally, this sample letter provides a model for asking a rights holder for permission to use their material in a new project (i.e. illustrations to be used on a web site, charts and date to be used in a book, etc.).