Category Archives: University Archives

Welcome, Hillary Gatlin!

Photo of Hillary Gatlin, Duke's new Records Manager.Hillary Gatlin recently joined the staff of the Duke University Archives as Records Manager. We asked her a few questions to help us—and you—get to know her a little better!

Tell us a little bit about your new job at the University Archives!

As the Records Manager, I will be working closely with University Archives staff and other university stakeholders to update, redesign, and guide Duke’s records management program to ensure that the significant records of the university, including both paper and electronic formats, are preserved and made available for future research. I will be assisting offices and departments to help them identify, retain, and dispose of their records appropriately by creating records retention guidelines, assisting with records transfer, and providing guidance on electronic records management. You will see me out and about on campus as I work with departments and offices.

Why is records management important?

Records management is all about getting the right information to the right people at the right time. The goal is to ensure that employees have access to the information they need to be successful here at Duke while also protecting personal information and sensitive data in accordance with best practices and federal regulations. Records management is also crucial when  documenting university history. The work we do at Duke is important, and we should make sure the records of it are preserved in the Archives for future research and scholarship.

Can you give us a sneak peek of some upcoming changes for the records management program?

The Archives will soon be unveiling new webpages with updated information on records management procedures, including a new online form to streamline the records transfer process. Later this year, we will begin offering introductory records management presentations to offices and department staff.

What is one thing that people may not realize about records management?

Records management is everywhere! Records management plays a role in everything from records creation to access and use to destruction or preservation of records. People use records management every day whether they think about it or not; naming a document, saving a photo, filing an email—all of these tasks involve records management. Records management is a crucial part of our lives—and you may not even notice!

How did you become a records manager/archivist?

My interest in records began during my undergraduate work at the University of Mary Washington, where I studied historic preservation. I then attended the University of Pittsburgh to get my MLIS in Library Science. I took two classes on Records Management, and I realized I had found my calling.

What aspects of your new job are you most excited about?

As a records manager, I get to know campus well. I get to work with new people all the time, and I enjoy working with people from all across campus. I also get to know campus spaces. I frequently go to departments and get to see their storage spaces. I’ve been in more basements, “troll dungeons”, closets, and attics than I can count. While those places are not good spaces for storing records, they make for interesting visits!

Tell us one fun thing about yourself.

I love football—both professional and college! I look forward to cheering on the Blue Devils in the ACC!

Any last words of wisdom?

Are you having difficulties managing your records? You are not alone! Sometimes people feel they are the only ones facing records issues. Every department and office faces these problems, and the Records Management program is here to help. Just ask!

Thanks, Hillary, and welcome to the UA!

#28daysofblack at the Rubenstein

Post contributed by Rubenstein Library staff

Materials from various collections at the Rubenstein Library that feature African Americans.
Photos from collections in the Rubenstein Library that will be featured during Black History Month.

Happy Black History Month! This year we’ll be celebrating #28daysofblack by sharing materials from the Rubenstein Library’s collections and by highlighting our work on current projects. Stay tuned to follow our rare materials catalogers and manuscript archivists as they catalog and process collections that feature black authors, activists, artists, characters, entrepreneurs, and families. You will also be hearing regularly from John Gartrell, Director of the John Hope Franklin Research Center for African and African American History and Culture. John will be posting about the SNCC Legacy project, among many other things. You can follow us on our various social media platforms:

Twitter: twitter.com/rubensteinlib

Instagram: https://www.instagram.com/rubensteinlib/

Franklin Center Facebook: https://www.facebook.com/JHFResearchCen

Franklin Center twitter: twitter.com/JHFResearchCen

Look for the #28daysofblack, #bhm, #blackbooks, and #blackarchives hashtags.

Here’s a brief rundown of the projects we will be working on for #28daysofblack:

SNCC Legacy Project

In the 1960s a group of brash young organizers worked alongside local people in the Deep South to change the direction of America. The Student Nonviolent Coordinating Committee was a key catalyst for mobilizing grassroots activists to address voting and political power, economic equity, education, and civil rights. Over the last three years, the SNCC Digital Gateway project has worked to create an online platform that highlights the work of SNCC activists, mentors and allies using primary sources from our library and libraries across the country.

Contract with freedmen on Plains Plantation, 1865 June 8-August 28

Contract that binds newly-freed African Americans to the Plains Plantation in Mississippi.
Newly acquired Freedmen’s contract, 1865.

This worn and creased contract was once framed and ostensibly hung on someone’s wall. It contains language binding newly-freed African Americans and their children to the Plains Plantation in Jefferson County, Mississippi and was signed not even a month after the Civil War was over. According to the contract, the laborers committed to working every day “from sun to sun,” except Sunday, with other possible days off. They were to be paid one quarter of the net proceeds for the crop. Surnames of the freedmen include: Wilson, Thompson, Digg, Turner, Lonsway, Hatton, Clement, Willis, Payne, West, Blair, Garner, Kelley, Arran, and Johnson. The contract was written in iron gall ink, which caused corrosion of the paper. It now has a catalog record and a collection guide and is currently with Duke Libraries’ Conservation Department to receive repairs and proper housing.

Radio Haiti

Destroyed office of Radio Haiti.
Radio Haiti in 1986.

Radio Haiti is an ongoing, multi-year project to create a trilingual (Haitian Creole, French, and English) public-facing digital archive of all the audio of Radio Haiti-Inter, Haiti’s first and most prominent independent radio station. Our goal is to make the content as accessible as possible to people living in Haiti.

In February, we are going to finish up the processing of Radio Haiti’s papers, and archivist Laura Wagner will be traveling to Haiti to continue to do outreach around the project and to distribute flash drives with a large selection of Radio Haiti audio (around 500 recordings) to libraries in Haiti.

Allen Building Takeover

February 13th will mark the 49th anniversary of the Allen Building Takeover at Duke in 1969. This month we’ll be continuing work on the Vice President for Student Affairs Records, which include materials documenting the events during and after the Allen Building Takeover. Some items of note include eye-witness accounts of events written by students as well as materials documenting the administration’s planning for an African and African-American Studies Program in the wake of the Allen Building Takeover.

Continue reading #28daysofblack at the Rubenstein

Terry Sanford’s Varmint Dinner

Post contributed by Tracy Jackson, Technical Services Archivist for University Archives

Terry Sanford was a fixture of North Carolina life and politics for decades, and from 1970 to 1985 he was “Uncle Terry,” the President of Duke University. As a North Carolina State Senator, Governor, and United States Senator, he was known for his tireless support of and advocacy for education, especially public education, as well as his support of civil rights causes, including desegregation. He has left a lasting legacy here at Duke (the Sanford School of Public Policy is named for him), in North Carolina, and across the South.

While he may be well-known at Duke and across the country for his progressive ideals, he is slightly less well-known for a particularly fascinating tradition known as the Varmint Dinner. We’re here today to rectify this oversight and share with you all the story of this peculiar party.

According to an article in the Atlanta Constitution in 1980, the Varmint Dinner, also sometimes called the Critter Dinner, started in the mid-1970s when then-President Sanford and a friend, Jake Phelps, had “a lot of game” and thought “a Varmint Dinner in a formal setting would be a fun way to get rid of it.” The dinner continued because it was a way “to get family and friends together every once in a while.” Hard to argue with that!

Copy of the April 4, 1980 Atlanta Constitution article about the Varmint Dinner
click image to enlarge

So what was served at the Varmint Dinner? Over the years, courses included raccoon (universally shortened to “ ’coon”), venison, catfish, wild pig, squirrel, rabbit, goat, bear, turtle, possum, and snake. The theme demanded the idea that “these entrees should have been recently lumbering around the words somewhere or at least hiding in tall grass beside a winding asphalt highway bracing for a brave challenge to oncoming cars.” Highly romantic description that allowed for basically anything not raised on a farm for the sole purpose of being eaten. In keeping with the down-home feel, the dinner was limited to mostly family and some friends, and the recipes based on instinct, rumor, and trial and error. With help from, according to the article, copious amounts of moonshine.

The article appearing in the Atlanta Constitution does an excellent job of trying to convey the sense of Southern country ingenuity combined with refined charm and grace that the whole idea of this dinner given by Terry Sanford evokes. The Terry Sanford Records and Papers, the collection of materials from President Sanford held in the University Archives, also includes some humorous correspondence that details the attendance of the article’s author at the Varmint Dinner in 1980.

Included in the collection is a note written to President Sanford by Bill Green, a journalist and the then-Director of University Relations, conveying the wish of David Morrison of the Atlanta Constitution to attend that year’s dinner, if there was to be one, and offering to bring snake. President Sanford jotted a reply on the letter that reads: “We’ll have one if we can gather in enough varmints. Seems we have been eating them as fast as they come by –“.

Letter to President Terry Sanford from Bill Green about the 1980 Varmint Dinner

Later correspondence shows that David Morrison, in attempting to deliver his promise of snake, contacted Georgia State Senator Franklin Sutton, apparently a known source of “rattlesnake steak,” who wrote a lengthy and detailed account of how he might trap a snake and why he was unable to procure one. The letter was a fun reminder to me that politicians and executives rarely typed their own correspondence, since it also includes a sharply hilarious postscript from Senator Sutton’s secretary Benita to David Morrison.

Page one of letter from Georgia State Senator Franklin Sutton to David Morrison

Page two of letter from Georgia State Senator Franklin Sutton to David Morrison, with postscript

We don’t know exactly how long the Varmint Dinner tradition carried on, since this correspondence and the photocopied article from the Atlanta Constitution, as well as half of a photocopied article from an unknown paper, are the only mentions of it in the collection (that I know of, please note this collection has more than 300 feet of material). But if you are looking for a new holiday tradition, and you can lay your hands on some (legally and ethically acquired) varmints, consider what Uncle Terry would do.

These materials came to light during recent reprocessing of portions of Terry Sanford’s collections related to his campaigns for President of the United States in 1972 and 1976. There is a wealth of interesting material in this collection – check it out for yourself!

Correction: After this was posted, a helpful friend of Terry Sanford called to let us know what happened to the Varmint Dinners. The dinners continued while Sanford was President of Duke University and lived at Knight House on Pinecrest Road, but once he stepped down as President and moved to a different residence, the dinner ended. The dinner written about above was one of the last Varmint Dinners held. Paul Vick, our source of information, attended and assures us it was a good one.

The Allen Building Study-In

Post contributed by Valerie Gillispie, University Archivist

Most Dukies know about the Allen Building Takeover of February 13, 1969. It proved to be a watershed moment for Duke, and led to real change in the curriculum and in social and academic support for students of color. What many don’t know, however, is that there was a protest in the Allen Building just 15 months earlier, the Allen Building Study-In. Although less dramatic than the Allen Building Takeover, it was also organized by African-American students, and it also had real impact on Duke.

The Allen Building Study-In took place on November 13, 1967. The purpose was to protest the use of segregated facilities by Duke student organizations. One year earlier, the local chapter of the Duke Alumni Association had held a banquet honoring the football team at the all-white Hope Valley Country Club—thereby excluding the black players. Two hundred picketers protested the event. The Duke administration took no immediate action, and no prohibition was in place around the use of such facilities.

In September 1967, President Douglas Knight agreed to a policy that banned the use of such facilities by faculty and administrative groups, but did not require student groups to comply. In early November of that same year, the Associated Students of Duke University (ASDU, precursor to today’s DSG) conducted a student-wide referendum on a proposed ban on such facilities, but this motion was defeated. Frustrated with the lack of action by the student body and the administration, the students issued a statement and demands on November 10. They demanded that action be taken on the policy immediately.

With no immediate response from the administration, three days later a group of around 30 students entered the president’s office, staying for seven hours and blocking the entrance to Knight’s office. Reporters from radio stations and newspapers were also present to cover the event. Shortly after the conclusion of the protest, two major university committees recommended the passage of a complete ban on the use of segregated facilities. On November 17, just four days after the Study-In, Knight issued a statement in which he extended the existing policy to cover all student groups, in addition to faculty and staff groups.

Monday, November 13, 2017, will mark the fiftieth anniversary of this peaceful but powerful action by a small group of students. A small exhibit commemorating the Study-In is currently installed near the service desk of Perkins Library.

Photo of students participating in the Allen Building Study-In, November 13, 1967
Students participate in the Allen Building Study-In, November 13, 1967

October 31st: Screamfest V

Post contributed by Sierra Moore, Library Assistant for Research Services

Date: Tuesday, October 31, 2017
Time: 1:30-3:30 PM
Location: Holsti-Anderson Family Assembly Room
Contact: Rubenstein Library front desk, 919-660-5822

As all Hallows’ Eve draws near there are a multitude of reasons why you might traipse through all places dark, gloomy, and strange. Here at the Rubenstein Library your travels will be far less perilous. Nonetheless, we have compiled samples from collections containing chilling texts and photographs certain to both entertain, enchant, and imbibe the type of intrigue you seek. Here is a brief preview of what we have in store:

The Duke Blue Devil in a clown-like costume, ca. 1930s

An early version of our very own Blue Devil mascot lingers before the Chapel.

Photo of our limited edition copy of Stephen King's "IT."

A copy of Stephen King’s IT, ca. 1986.

Photo of four Halloween postcards

From our Postcard Collection, a selection of Halloween postcards.

Photo of a page from “Puppets and the Puppet Theater" showing puppets.

Black and white images of puppets from Puppets and the Puppet Theater.

Please join us on Tuesday, October 31st from 1:30-3:30 PM for a most festive open house certain to rouse the spirits!

Oct. 11th: Looking Forward: Duke History Revisited 2017

Date: Wednesday, October 11, 2017
Time: 5:00 PM
Location: Holsti-Anderson Family Assembly Room, Rubenstein Library Room 153
Contact: Valerie Gillispie, valerie.gillispie@duke.edu

This summer, our second class of Duke History Revisited students dug into the University’s history, developing individual research projects that tell the stories of people and events that are not widely known.

On October 11th at 5 PM, five of the program’s students will come together to recap their projects. During this public event, each student will briefly introduce their topic, highlight their research discoveries, and offer their own insight into Duke’s history. The presentations will be followed by refreshments and an opportunity to talk with the students in more detail.

The students’ research projects are also available on the Duke History Revisited website.

University Mace & Chain Now on Display in Perkins Library

Post contributed by Valerie Gillispie, University Archivist

Have you ever wondered about the fancy chain that the president wears during commencement? Or about that big scepter that the chair of Academic Council carries during convocation? For the next month, get an up close look at the official Duke University chain of office and mace, on display near the service desk in Perkins Library.

Photo of mace and chain on display in Perkins Library exhibit case.

Created in 1970, the mace and chain of office were formally debuted at Terry Sanford’s presidential inauguration on October 18, 1970. Both items are traditional symbols of leadership, and Duke’s versions feature distinctly Duke and North Carolinian decorations: pinecones, tobacco leaves, the school motto “Eruditio et Religio,” and the Duke family coat of arms.

Photo of mace and chain at Terry Sanford's inauguration
The mace and chain in action at Terry Sanford’s inauguration, October 18, 1970

The chain of office and mace will be on display until October 5, when they will be used during the inauguration of President Vincent Price, the University’s tenth president.

Kerry Cake and Sadie Seal (1971) – Rubenstein Library Test Kitchen

Post contributed by Erin RyanDrill Intern for the Duke University Archives. 

When I first signed up to do a Rubenstein Test Kitchen blog post, my plan was to do something from an early-to-mid 20th-century vegetarian cookbook in our collections. I’ve been a vegetarian since the mid-’90s.

Photograph of the cover ofr "401 Party and Holiday Ideas for ALCOA"But then, as I was browsing our library catalog, I came across 401 Party and Holiday Ideas from ALCOA (Aluminum Company of America, 1971) in our Nicole Di Bona Peterson Collection of Advertising Cookbooks. I was intrigued; my grandfather—my dad’s father—worked for ALCOA for about 35 years, until his retirement in the early ’80s.

Pretty soon, I was hooked.

This amazing book features the creations of one Conny von Hagen, who worked as a designer for ALCOA, still one of the largest producers of aluminum.

Conny was also behind 1959’s Alcoa’s Book Of Decorations: A Year-Round Treasury of Easy-to-do Decorations for Holidays and Special Occasions. According to the timeline on their website, ALCOA introduced aluminum foil to the U.S. in 1910—you can see some “Alcoa Wrap” next to Conny in the picture below. This introductory page also explains that her designs appeared on TV, in newspapers and in magazines.

Photograph of page from "401 Party and Holiday Ideas" showing the author Connie Van Hagen  showing off the aluminum foil crafts she has created

401 Party and Holiday Ideas from ALCOA has ideas for 24 separate occasions, from Christmas and Hanukkah to “Teen-Age Party” and Election Day.

Photograph of page from book showing Election Day craft. Features four young women wearing dresses made of aluminum foil over red, white, and blue shirts and tights.  They area lso wearing hats made of aluminum foil and appear to be handing out campaign literature or other election material.

For this post, I decided to make (1) a food recipe; (2) a foil creation.

The food: Kerry Cake

I made Irish Apple Cake, or Kerry Cake, from the “Saint Patrick’s Day” chapter of 401 Party and Holiday Ideas. Criteria: It had to be vegetarian, and it had to be easy (I was pressed for time). I also wanted to serve it at my Easter family gathering. I didn’t like any of the Easter recipes, though. So a quick look through the rest of the book, and I settled on this:

Photograph of original "Kerry Cake" recipe

My ancestry is mostly Irish, but I did not know anything about Kerry Cake until I read here that it is a traditional Irish apple bread that was baked in an iron cooking pot called a bastible, hung over the fire.

Photograph of ingredients for Kerry Cake recipeBut this 1971 recipe just called for an 8-inch cake pan in a regular oven, and that’s what I used. I was making this in my mom’s kitchen, so I got to use the sifter that had belonged to her mom. Mom told me we had relatives from County Kerry, too.

I’m a pretty laissez-faire cook, in general. So I didn’t mind that the recipe didn’t specify what kind of apples to use, how big to cut the pieces, etc. I went for Granny Smith. They were pretty huge apples, so Mom and I decided I should just use two, to equal the “three medium” the recipe called for.

In all, it took me about 50 minutes to grate the lemon rind, cut up the apple, and put the batter together. I greased the pan with butter, baked it exactly according to instructions (30 minutes at 375), and it came out perfectly.

Photograph of finished Kerry Cake in pan on countertop

I whipped some heavy cream and served this cake at our Easter dinner. I was afraid it would be bland without spices, or that the lemon would taste strange. But it was delicious. Moist, not too sweet, and the lemon was exactly the right amount to accentuate the apples and butter. There were six adults at dinner, including a guest from Colombia, and everybody loved the Kerry Cake. Almost the whole cake was gone by the end of the night.

The foil creation: Sadie Seal

So many ideas here! It was tough to choose, but I settled on Sadie Seal, one of the circus animals on offer in the Kids’ Korner section.

Photograph of page in book giving directions for making a variety of animal out of aluminum foil, including "Sadie Seal"

In her introduction, Conny said to use things that were lying around the house to construct our decorations, so I rounded up a bunch of felt, foam balls, pompoms, and other supplies I had left over from a Halloween costume I never made. I already had a roll of heavy-duty foil in my cabinet. The instructions were not very detailed, as you can see from the photos below, but I did my best.

Two photographs of "Sadie Seal" in progress. The first shows a pom pom and foam ball on aluminum foil. The second shows the foil wrapped around the pom pom and foam ball but not yet looking like a seal.
Making the “mouth” was not easy. Once I cut off the extra foil, I was left with a hard, solid lump of metal that was sharp and nearly impossible to shape.

No guidance either on how to make the flippers. My first attempt gave her absurdly long arms; then I shortened them so much they didn’t touch the floor; and then went with my imperfect third try. I pinned the flippers on the body, cut some eyes out of black felt and pinned those on too. I couldn’t find any ribbon for her neck …  so … voila!

Photo of finished Sadie Seal which looks a little like a bird.

I was disappointed at first. It took me about 40 minutes to make this odd little bird-like creature and she didn’t look like the picture at all. But … I took her home on Easter weekend to show her to my gathered family. Once she had ridden with me in the car for 2.5 hours, looking at me with her little felt eyes, I felt like we’d bonded. Plus, everybody thought she was cute. (Mom thought she looked like a turtle.)

*I promise: all extra foil scraps from this project were duly recycled! But I’m not recycling Sadie any time soon. I’m pretty fond of her now. She’s staying on my desk.

Looking at Jay Anderson’s Historical Photos of Duke

Post contributed by Tracy Jackson, Technical Services Archivist for the Duke University Archives.

The University Archives recently completed processing of the Jay Carl Anderson Photographs and Papers, a collection with many images of Duke’s campus, students, and athletic events, as well as politicians, scenes of Durham and elsewhere in North Carolina, and many other locations and subjects, mostly dating from the 1970s and 1980s. The collection is a rich new resource for researchers interested in Blue Devils men’s basketball, student life, campus protests, the city of Durham, political campaigning in NC, and photojournalism, and it offers many beautiful and fascinating new views of familiar subjects.

East Campus pavilion, circa 1980
East Campus pavilion, circa 1980

Jay Anderson was a native of New York State who enrolled at Duke in 1974. He first published a photograph in his local newspaper at 16, and by the time he was a Duke student he was working as a freelance photographer submitting images to the New York Times. He took pictures for the Chronicle and then became involved with the Chanticleer, serving as editor for the 1978 Chanticleer during his senior year. He photographed many aspects of life at Duke, taking pictures of students, classes, events, and scenes on campus, as well as representing life off campus, snapping pictures of life in the surrounding neighborhoods, downtown Durham, and elsewhere in the Triangle. He also traveled, spending about six months in Europe and going as far east as Moscow, photographing life in the Soviet Union in 1977. He brought many of these images back to the Duke community, publishing spreads in the Chronicle and showing his work in exhibits and contests.

A 1975 issue of the Chronicle featuring Anderson’s images of people in Durham.
A 1975 issue of the Chronicle featuring Anderson’s images of people in Durham.

Anderson also photographed political persons and events, attending and photographing the 1976 Democratic National Convention in New York City and capturing presidential candidates and politicians, both on and off the campaign trail.

Jimmy Carter at a 1976 Presidential Debate on the campus of the College of William and Mary.
Jimmy Carter at a 1976 Presidential Debate on the campus of the College of William and Mary.

A resident of Pegram dormitory, he took a number of photos of friends and residents. New to Durham and the South when he arrived at Duke, he took an interest in life off campus and in the surrounding areas, including residents in nearby neighborhoods, events downtown, and the State Fair in Raleigh. He documented campus protests and performances, including visits from celebrities and politicians. And he lovingly captured athletics, particularly men’s basketball, capturing many of the players and fans mid-action.

UNC-Chapel Hill vs. Duke Men's Basketball Game, January 1978.
UNC-Chapel Hill vs. Duke Men’s Basketball Game, January 14, 1978.

 

Johnny Dawkins, Colorado vs. Duke Men's Basketball Game, December 21, 1983.
Johnny Dawkins, Colorado vs. Duke Men’s Basketball Game, December 21, 1983.

Many of the images are not labeled or identified, or have only general topical labels. As with many photographic collections, identifying information can sometimes be found in the image itself. Anderson also kept copies of many publications featuring his work, which include additional description.

1980 Duke/UNC basketball game, image submitted to New York Times.
1980 Duke/UNC basketball game, image submitted to New York Times.

After graduation, Jay Anderson remained in Durham for many years, and continued to photograph Duke events, particularly men’s basketball, and he remained involved with the Chanticleer for several years. He became the official photographer for the American Dance Festival and worked as a freelance photographer for a variety of publications as well as for private commercial work (his ADF photographs can be found in the Jay Anderson Papers in the American Dance Festival Archives, also housed here at Duke).

We’re excited to make this collection available to researchers. For anyone with an interest in Duke, politics, photography, or any number of related topics, the Jay Carl Anderson Photographs and Papers offers a lot to explore.

January 12th: The Designs of Julian Abele: Original Drawings of Duke’s Campus

Date: Thursday, January 12, 2017
Time: 2:00-4:00 PM
Location: Gothic Reading Room, Rubenstein Library, Duke West Campus (map)
Contact: Valerie Gillispie, valerie.gillispie@duke.edu

The Duke University Archives and the Facilities Management Department invite you to visit the Gothic Reading Room on Thursday, January 12th and see some of the original drawings, blueprints, and plans of Duke’s campus.

Chief designer Julian Abele of the Horace Trumbauer firm has recently been recognized at Duke with the naming of the main quad, and the open house will allow visitors to examine the details of the plans and admire the vision that Abele brought to his work.

"Study of Main Court," Duke University by the Horace Trumbauer architectural firm

This event will be an open house, and visitors are welcome to drop in any time. This event is being held in collaboration with the Duke University Dr. Martin L. King, Jr. Commemoration Committee.

Post contributed by Valerie Gillispie, University Archivist.