Category Archives: Renovation

Back in Construction Mode (But Only Briefly)

During the winter break, we're reconfiguring the Circulation and Reference Desks into a single combined library service point.
During the winter break, we’re reconfiguring the Circulation and Reference Desks into a single combined library service point.

With the fall semester now over, we are going back into construction mode to complete five small projects in Perkins and Bostock Libraries. The majority of the projects are expected to be wrapped up by the start of the semester in January 2016.

Here’s a summary of the projects and what you can expect if you visit the library over the winter break.

New Perkins Library Service Desk: On the main level of Perkins Library, the Circulation and Reference Desks are being completely reconfigured into a new single library service point. Demolition of the existing desk area started this week and is expected to take a week or so. A new desk, consultation spaces, shelving area and processing area will be created in the existing space. While the work is going on, library services will be available by the Perkins archway entrance.

Bostock Floor 2: The spaces formerly occupied by Library Development, Communications, the Duke Collaboratory for Classics Computing, and Business Services will be renovated. Temporary walls have already been removed and pre-construction work has been completed. Once finished, the Data and Visualization and Digital Scholarship department heads and staff will relocate to offices in the renovated space. There will also be a meeting room within their combined suite. The DC3 (temporarily located in the 1928 Rubenstein Library tower offices) will return to a new space just down the hall from their former location.

The former home of Data and Visualization Services on the 2nd floor of Perkins Library is being transformed into a dedicated Dissertation Reading and Writing Lab for Duke graduate students.
The former home of Data and Visualization Services on the 2nd floor of Perkins Library is being transformed into a dedicated Dissertation Reading and Writing Lab for Duke graduate students.

Bostock Floors 2/3: The spaces formerly occupied by the Library Administration Office, Business Services, and Library Human Resources will be touched up, painted, and furniture will be returned to those areas. The former office for Library Human Resources will revert to a reservable meeting room for library staff.

Perkins Floor 3: The temporary stack and reading room spaces created for Rubenstein Library staff and services during the renovation will be returned to student/public spaces. The temporary walls have already been removed and some furniture has been returned. The shelves are clear and some shelving is being removed or relocated. Books and other materials will return to the third floor later in Spring 2016.

New Dissertation Reading and Writing Lab, Perkins Floor 2: The former Data/Visualization Lab on the 2nd floor of Perkins will become a new Dissertation Reading and Writing Lab. The space will be emptied, new carpet will be installed, and a number of open carrels and portable storage units will be installed in late January for use by graduate students. This space is expected to open in February or March.

Pardon our progress while we continue to improve your library!

Powered by WPeMatico

Grand Opening Tours of the Underground

Today is the grand opening of our renovated building. There are many VIP’s and donors here today to see the new spaces and to hear speeches from dignitaries. We gave a behind the scenes tour for 17 people. While it is more fun to have staff here during tours to talk about their work, it was still a fun and engaging morning.

conservation work

I set up four zones of work to show. Clockwise from the top left are: special collections conservation, Adopt-a-Book Program, custom enclosures, and circulating collections conservation. People were really interested in each section. They were especially interested in the giant newspaper that Rachel is repairing. Rachel is writing on a blog post about that, so stay tuned. It is an incredible thing.

The mark of success? Two books got adopted today! Now I need to go update that page and find some more adoptable items to put on the list.

The post Grand Opening Tours of the Underground appeared first on Preservation Underground.

Powered by WPeMatico

Beyond the Blue Fence: Finishing Rubenstein

IMG_1988
The construction fence surrounding Rubenstein Library.

Although the inside of Rubenstein Library is now fully renovated and open for use, you may have noticed that, outside, construction vehicles and fencing linger on.

In case you’re wondering, the blue fence around Rubenstein Library is hiding a new landscaping project that will take place over the next few months. Workers will be replacing the topsoil, installing irrigation measures, planting new trees and shrubs, and hardscaping. The whole project is scheduled to be complete by December 31, 2015.

IMG_1986
The corner entrance to Rubenstein will be open after December 31.

In the meantime, the corner entrance to Rubenstein will remain closed so that work vehicles can move back and forth without affecting pedestrians. (You can still see the gorgeous vaulted interior behind that door if you enter through the main library entrance, walk through the Photography Gallery, and hang a left).

Come December, the fences will be down, plantings will be in place, and the public will be free to use BOTH library entrances. Thanks for being patient while we put the finishing touches on Duke’s latest point of pride!

Powered by WPeMatico

Move Diary: Week 6

Moving HOM's medical instruments.

Dear readers, take note: it’s now the end of Week Five of the move, and we’re pretty sure we’re all going to have massive and amazing biceps come Winter Break.

This is because our manuscript collections are taking up residence in our new compact shelving. This kind of shelving moves on rails, so the shelves can slide together (in a safe and controlled way) or be cranked apart to access the shelves’ contents.  Here’s a video of Kat Stefko, our Head of Technical Services, demonstrating how they work.

So we’ll be cranking these shelves, filled with boxes of manuscripts, open and closed several times each day, to retrieve materials for patrons, to find materials to answer reference questions, to reshelve things, to pull materials for class visits . . . .

We hereby promise that we will not challenge any visiting researchers to arm wrestle. Unless they want to.

Onto other things! We have—and we really can’t believe this—ONE WEEK until we reopen. Over the course of the week, several things have been checked off the reopening “to do” list, and many more are on their way to being completed.

Our talented exhibits staff worked on the installation of one of our opening exhibits, “Languages of Anatomy: From Vesalius to the Digital Age,” which will be on display in the Chappell Family Gallery and features materials from our History of Medicine Collections.

Photo by Amy McDonald.

Display case showing 3-D printed prosthetic hand made by DukeMakers.
Display case showing 3-D printed prosthetic hand made by DukeMakers. Photo by Amy McDonald.

Books were returned to the refurbished bookcases in the beloved Biddle Rare Book Room.

Books being shelved in the Biddle Rare Book Room.
Photo by Amy McDonald.

And we finished moving our flat files (an enormous amount of work) and started moving historical medical instruments from the History of Medicine Collections, as well as our early manuscripts.

Moving HOM's medical instruments.
Moving HOM’s medical instruments. Photo by Rachel Ingold.

 

Moving HOM's medical instruments.
Moving HOM’s medical instruments. Photo by Rachel Ingold.

In the photo above, the long box at the right holds HOM’s late 16th or 17th century amputating saw. Here’s what it looks like out of the box, in case you’re curious:

Amputating saw from the History of Medicine Collections.

What else did we do? We practiced our teamwork by forming a bucket brigade to shelve manuscript collections.

University Archives staff bucket brigade!
University Archives staff bucket brigade! Photo by Amy McDonald.

We discovered, to our dismay, that we are not the most interesting people in the Rubenstein.

The Most Interesting Man in the Rubenstein
He is SO INTERESTING. Photo by Tracy Jackson.

And we found new challenges to test our librarian skills. This one is called “can we get all of the foam book rests to the new reading room in one trip?” (We did.)

Moving book rests.
Photo by Amy McDonald.

Look at these empty stacks in our temporary 3rd floor space! August 24th, here we come!

Empty stacks YAY!
Photo by Meghan Lyon.

 

The post Move Diary: Week 6 appeared first on The Devil’s Tale.

Powered by WPeMatico

Papyrus Project Final Update: It Is Finished For Real This Time

The papyri collection is finally in its new home in the renovated Rubenstein Library stacks. We successfully completed its move yesterday to the new vaults. Part 1 of this project started in 2010 as a proposal for a new housing strategy for the papyri. In 2012 the project began in earnest as we prepared the collections for the move out of the old stacks to make way for renovation. We finished the project in 2013 and moved the papyri to the temporary Rubenstein stacks on the third floor of Perkins Library.

Papyri in their new(ish) boxes in the renovated stacks.
Papyri in their new(ish) boxes in the renovated stacks.

Yesterday we moved the collection into its new home in the renovated Rubenstein stacks. They are now in a cool, dry and stable environment, with fire sprinklers even! I nearly shed a tear of joy when we placed the last box on their new shelves.

If you haven’t been reading The Devil’s Tale posts about the move, you really should. There are some great posts there and on the Duke Libraries Tumblr, including this little gif I made when enveloping books. I cannot wait until all of the collection is moved home.

The post Papyrus Project Final Update: It Is Finished For Real This Time appeared first on Preservation Underground.

Powered by WPeMatico

Moving Special Collections, Again

If you are a long-time reader you may remember a couple years ago we embarked on a large-scale enclosure project to prepare special collections materials for the their move prior to renovation. We called it the “Enabling Project.” Now that the Rubenstein Library collections are moving back, we are finding that we need to do some additional enveloping for fragile items with loose parts or furniture.

Insert into Tyvek envelope, seal, label, repeat.
Insert into Tyvek envelope, seal, label, repeat.

This time we won’t be doing thousands of items, perhaps only a few hundred. The Tyvek envelopes allow us to keep pieces together, keep furniture from scratching neighboring books, and tells us at a glance the amount of work the collection needs. It’s both good and daunting to see. If you want to see this “in action,” visit our Tumblr post.

Before and after enveloping.
Before and after enveloping.

The post Moving Special Collections, Again appeared first on Preservation Underground.

Powered by WPeMatico

Save the Date! Rubenstein Library Open House, Sept. 10

RL Open House Banner 600x360

RL Open House Banner Welcome 600x360

Thursday, September 10
2:00 – 4:00 p.m.
Rubenstein Library, Floors 1-3 

Remarks at 2:30 p.m. in the Gothic Reading Room
by Deborah Jakubs, Rita DiGiallonardo Holloway University Librarian
and Vice Provost for Library Affairs

 

After almost three years under construction, the renovated David M. Rubenstein Rare Book & Manuscript Library will open its doors to the public on Monday, August 24, in time for the start of fall classes.

Help us celebrate the transformation of a library that is truly one of the crown jewels of Duke by joining us for a special open house for the entire Duke and Triangle-area community on Thursday, September 10, from 2:00 to 4:00 p.m.

  • Tour the new spaces and exhibits.
  • Meet and mingle with library staff.
  • Learn how the Rubenstein Library can support your research.
  • Free giveaways and light refreshments.
  • Free and open to the public.

Visitor Parking Information: A limited number of parking spaces have been reserved at Parking Garage IV (click for map), next to the Bryan Center, for visitors traveling to the open house event from off-campus. These spaces will be available on a first-come, first-served basis. Additional visitor parking information is available on Duke’s Parking and Transportation website.

 Things to See

Virginia Woolf's writing desk, part of the recently acquired Lisa Unger Baskin Collection, on display in the Mary Duke Biddle Room.
An extremely rare copy of the Bay Psalm Book (1640), the first book printed in what is now the United States, on loan by special arrangement with David M. Rubenstein. On display in the Michael and Karen Stone Family Gallery.
A new permanent exhibit on the history of Duke University, on display outside the Gothic Reading Room.
The renovated Gothic Reading Room, restored to its original splendor.
Our new Photography Gallery, featuring an exhibit on early 20th-century images of China by Sidney Gamble.
The new Rubenstein Library reading room, where researchers can explore our special collections.

More Opening Events and Exhibits

We’re lining up a number of events and exhibits to celebrate the opening of the Rubenstein Library throughout the fall of 2015. Check out our opening events site for a complete listing and stay tuned for regular updates.

About the Rubenstein Library Renovation

The construction crane looms over a gutted Rubenstein Library stack core, December 2013.
The construction crane looms over a gutted Rubenstein Library stack core, December 2013. See our Flickr album of renovation images for more.

The renovation of the David M. Rubenstein Rare Book & Manuscript Library, housed in Duke’s original West Campus library building, is the final phase of the Perkins Project, a 15-year-long effort to renovate and re-imagine Duke’s West Campus library complex that started back in 2000. (Read more about the history of the Perkins Project on our renovation website.)

Construction work on the Rubenstein began in late 2012, and the building will officially open to the public on August 24, 2015.

The 1948 library tower under scaffolding, August 2014. See our Flickr gallery of renovation photos for more.
The 1948 library tower under scaffolding, August 2014.

The Rubenstein renovation has transformed one of the university’s oldest and most recognizable buildings into a state-of-the-art research facility where students, faculty, and visitors can engage with the Libraries’ collection of rare and unique scholarly materials.

The research, instruction, storage, and exhibition capabilities of the Rubenstein Library have all been greatly increased. The new library also features state-of-the-art closed stacks with high-tech security and a closely-monitored environment.

Workers re-hang portraits of historic Duke luminaries in the renovated Gothic Reading Room, July 2015.
Workers re-hang portraits of historic Duke luminaries in the renovated Gothic Reading Room, July 2015.

Updates have also extended to the Mary Duke Biddle Room and the Gothic Reading Room. The charm and character of these signature Duke spaces has been preserved, but their finishes, furnishings, lighting, technology infrastructure, and exhibition facilities have all been enhanced.

Finally, the library’s main entrance has been redesigned with new doors, windows, and lighting to give the entire library complex a more unified and welcoming presence on the historic West Quad.

Mark your calendars and join us 2:00 – 4:00 p.m. on September 10!

 

 

Powered by WPeMatico

Move Diary: Week 3

shelved-boxes-kelly

We’re 1/3 of the way through the move, huzzah! Here’s a look at what week 3 brought.

Books have been getting new labels to show off their new Library of Congress call numbers:

Cataloger Lauren Reno scans books from our History of Medicine Collections. Photo by Rachel Ingold.
Cataloger Lauren Reno scans books from our History of Medicine Collections. Photo by Rachel Ingold.

 

We’ve been finding lots of beautiful books during the process:

Photo by Kate Collins
Photo by Kate Collins
Photo by Kelly Wooten
Photo by Kelly Wooten
Photo by Kelly Wooten
Photo by Kelly Wooten
Photo by Meghan Lyon
Photo by Meghan Lyon

As well as fun doodles in the margins:


Photo by Amy McDonald

There were some more amusing finds as well:

Photo by Meghan Lyon
Reliving the early 2000s with an Abercrombie and Fitch catalog. Photo by Meghan Lyon
Photo by Kelly Wooten
The wrong kind of sports in The Mother’s Encyclopedia, 1942. Photo by Kelly Wooten
good girls and bad girlds
Bad Girl and Good Girl in juxtaposition. Photo by Kelly Wooten.
Photo by Tracy Jackson
True Blue Soda! Photo by Tracy Jackson

Archival collections continued to fill our new shelves:

shelved-boxes-kelly
Collections from the Sallie Bingham Center for Women’s History & Culture. Photo by Kelly Wooten.
Photo by Liz Adams
Boxes of University Archives material. Photo by Liz Adams

Our collections weren’t the only thing moving this week. Portraits of Duke presidents and other figures in Duke History moved back to the Gothic Reading Room.

Photo by Amy McDonald
Portrait of Terry Sanford leaving our temporary space for the Gothic. Photo by Amy McDonald
Horace Trumbauer, Campus Architect for East and West campus. Photo by Beth Doyle.
Horace Trumbauer, Campus Architect for East and West campus. Photo by Beth Doyle.
Photo by Val Gillispie
The Duke Family is back in the Gothic Reading Room! Photo by Val Gillispie
Photo by Val Gillispie
Last portrait being hung in the Gothic Reading Room–President Douglas Knight. Photo by Val Gillispie

We also got to see others spaces in our new home come together:

Photo by Amy McDonald
Work area for Research Services Staff. Photo by Amy McDonald
bench-nook-amy
Cute little bench nook. Photo by Amy McDonald.

The post Move Diary: Week 3 appeared first on The Devil’s Tale.

Powered by WPeMatico

Move Diary: Week 1

1st-cart-1st-truck-craig

We made it through week 1! Here are some sights spotted by our staff as we got down to work:

1st-cart-1st-truck-craig
The first truck of books returning home from offsite storage. We brought 9800 print items back this week.
empty-3rdfloor-reserves-amy
Our old now empty hold shelves. We miss our researchers and can’t wait to see them again in August in our new space.
josh-compact-shelving-racheli
One of our archivists, spotted through a tunnel of new compact shelving.
more-walkie-talkies-amy
Bevy of walkie-talkies. 10-4.
move-whisperer-amy
Our move coordinator/book cart whisperer channels Chris Pratt. We’re glad they’re just book trucks and not velociraptors.
frost-move-cart-paula
A little Robert Frost on the book trucks.
flagged-boxes-amy
Color coded boxes, ready to move.
rachel-removisng-stickers-liz
No detail is too small as labels were peeled off our new shelving and replaced with stickier ones.
IMG_2738
With new super-sticky stickers, we labeled roughly 1000 bays on three different levels in the new space, ensuring every box will have a clearly labeled place to live.
elevator-graffiti2-racheli
Someone had a little fun with the (admittedly Carolina Blue) protective film on our new elevator.

 

The post Move Diary: Week 1 appeared first on The Devil’s Tale.

Powered by WPeMatico

(Re)Encapsulating a Lot of Maps

Have you noticed that the most simple-seeming projects always turn out to be more complicated than you think? As part of our preparations to move our collections to our renovated library, we are trying to free up space in the flat files. Our flat files contain broadsides, maps, posters, artwork, etc. Many of these items are large and flat and should be in the flat files. Many are flat but are small enough to fit into standard manuscript boxes or pamphlet binders.  Last November we embarked on a project to help the Rubenstein Library move as many of the smaller maps as possible into enclosures to free up space in the flat files. Sounds easy, right?

First Challenge: To Keep the Old Encapsulation or Not

I am an advocate of NOT encapsulating materials unless it is necessary to facilitate handling. Polyester is expensive, and it can add a lot of weight to the stacks. It can also make handling difficult for patrons as they sift through a stack of slippery encapsulated documents.

Many of these maps didn’t need to be encapsulated. They are in good condition and a folder inside a box would suffice. However, in order to finish the project by the move date, we would need to utilize our student assistants and our volunteer. If we decided to de-encapsulate materials, it would mean a conservator would have to evaluate the condition of each item to determine its disposition.  There simply wasn’t time to do this.

In consultation with Rubenstein staff, we decided the maps would stay encapsulated in their old polyester if possible. We would replace the polyester only if an item didn’t fit its current encapsulation, or if the old polyester was too damaged to keep.

Second Challenge: All That Tape!

Almost all of the maps have been previously encapsulated using double stick tape to adhere the two pieces of polyester together. While this is a common method of encapsulation, it poses one big problem. A document can shift to the edge and become stuck. This poses a particular hazard for brittle materials. Lucky for us, most of our maps were encapsulated with a generous amount of space between the object and the tape.

We decided that we could ultrasonically weld between the object and the tape, trim the tape off, and voila! A retrofitted encapsulation.

Brittle map edge is stuck to the tape.
Brittle map edge is stuck to the taped polyester sheets.
Third Challenge: Size Matters

As we looked through the thirty drawers of materials it became clear that some of the old encapsulations just weren’t working. There were several items that had  encapsulations that were too small. Some large folded items were put still folded into an L-sleeve encapsulation. Handling is awkward, and unfolded these items became too large for either the manuscript boxes or the flat files.

Rubenstein staff decided on two standard manuscript box sizes and two standard pamplet-binder sizes.  Anything that could go into one of these would do so. Any folded item would be unfolded. If an item was too big for a box, it would remain in a folder in a flat file. If it was too big to lay flat in the current flat files, we would wait to encapsulate it until we were in our new space with our new, bigger flat files. There are a few items that are  in too bad of a condition to safely re-encapsulate. These will come to conservation for treatment first.

maps
Maps in new manuscript boxes.
Fourth Challenge: The Weird Stuff

There is a lot of weird stuff in libraries and not everything in the map drawers are maps. As we work our way through the map collection we are setting these oddities aside for curatorial review. Some will end up back in the flat files, some will be the responsibility of Collection Development to deal with.

The Project So Far

To date we have encapsulated 1,865 items.  By our estimates we are about 90% finished, but what is left is some of the oddball items that need special attention by conservation, curators and by technical services. Technical services will also have to update the new locations, which they will do during the reclass project. Did I mention Rubenstein is also doing a huge reclass project during the move? We don’t believe in doing only one huge project at a time, that would be too easy.

The post (Re)Encapsulating a Lot of Maps appeared first on Preservation Underground.

Powered by WPeMatico